Office Move Day Logistics Form

Moving offices or relocating teams can feel like orchestrating a small military operation. Between coordinating building access, securing loading docks, arranging elevator holds, managing parking permits, and ensuring everyone has the right contact information, there are countless moving parts that need to align perfectly on move day.

Why you need a dedicated office move logistics form

Whether you're relocating a single department, moving desks across floors, or coordinating a full office relocation, having a centralized system to capture all move day logistics is essential. A well-designed move logistics form ensures that facilities teams, building management, movers, and employees all have the information they need—no last-minute scrambles, no missed elevator holds, and no moving trucks stuck without loading dock access.

This Office Move Day Logistics Form template is built specifically for facilities managers, office managers, operations teams, and property management professionals who need to coordinate smooth, efficient office moves without the chaos.

What makes this template work

This template captures everything required for a successful move in one organized workflow:

• Move details and scheduling – Date, time windows, departments involved, and number of people relocating
• Building access coordination – Access codes, key card requirements, and security protocols for move day
• Loading dock reservations – Time slots, dock numbers, and special equipment needs
• • Elevator hold requests – Service elevator reservations, hold durations, and alternative routes
• Parking permits and logistics – Moving truck parking, temporary permits, and loading zone access
• After-hours access approval – Weekend or evening move approvals with proper authorization
• Emergency contacts – Key personnel, building management, and vendor contact details
• Special requirements – IT equipment handling, fragile items, and furniture assembly needs

The form uses conditional logic to show relevant fields based on move type and timing, ensuring requesters only see what applies to their specific situation. After-hours moves trigger additional approval fields, while inter-building relocations surface different access requirements than same-floor moves.

Perfect for facilities teams and property managers

This template is designed for organizations managing:

• Corporate office relocations – Full company moves or expansion into new buildings
• Department shuffles – Reorganizing teams across floors or wings
• Hot desk and hybrid transitions – Moving from assigned to flexible seating
• Lease transitions – Coordinating move-out and move-in logistics
• Construction or renovation moves – Temporary relocations during building work
• Workspace optimizations – Reconfiguring layouts and team adjacencies

It's ideal for facilities managers, corporate real estate teams, office administrators, coworking space operators, and property management firms who handle move coordination regularly.

Automate your move day workflows with Stepper

Move logistics don't end when the form is submitted—that's when the real coordination begins. With Stepper, Paperform's AI-native workflow automation platform, you can turn each move request into a fully orchestrated process:

• Route approvals automatically – Send after-hours requests to building management and weekend moves to security teams
• Sync with facility calendars – Block elevator holds and loading dock slots in your scheduling system
• Generate move checklists – Create custom task lists for IT, facilities, and movers based on move scope
• Send confirmation packets – Email requesters with access codes, parking details, and day-of instructions
• Update project trackers – Log move details in Airtable, Monday, or your facility management platform
• Trigger vendor notifications – Alert moving companies, security, or cleaning crews automatically

Stepper keeps everyone aligned without manual coordination, reducing the emails, Slack messages, and phone calls that typically spiral out of control on move day.

Built on Paperform's flexible, no-code platform

This template runs on Paperform, the form builder designed for teams that need beautiful, functional forms without developer help. The doc-style editor lets facilities and operations teams customize fields, update access protocols, and adjust logic rules in minutes—no IT tickets required.

Once your move request is submitted, you can:

• Collect digital signatures with Papersign for liability waivers, building access agreements, or after-hours authorization
• Sync submissions to Google Sheets, facility management platforms, or your CRM
• Send custom confirmations with building-specific instructions, maps, and contact lists
• Track trends with Paperform's analytics and AI Insights to identify peak move periods or common issues

With SOC 2 Type II compliance and enterprise-grade security, Paperform is trusted by organizations that take facility security and data protection seriously.

Who this template is built for

This Office Move Day Logistics Form is perfect for:

• Facilities managers coordinating internal moves and space planning
• Office managers handling employee relocations and desk assignments
• Property managers overseeing multi-tenant building moves
• Corporate real estate teams managing large-scale relocations
• Coworking space operators managing member moves and space changes
• Operations teams ensuring smooth transitions with minimal disruption

Whether you're managing a Fortune 500 headquarters or a growing startup's office shuffle, this template gives you the structure and flexibility to coordinate move day logistics professionally and efficiently.

Get started in minutes

Simply customize this template with your building-specific details—access codes, loading dock procedures, contact lists, and approval workflows—then share it with your team. Paperform's intuitive editor means you can launch your move coordination system today, not next quarter.

From small desk swaps to full building relocations, this template ensures every move happens on schedule, on budget, and without the usual chaos. Because when move day goes smoothly, everyone can get back to work faster.