Simplify Office Move Security Coordination with Paperform

Moving offices or relocating employees between buildings involves more than just packing boxes—it requires careful coordination of building access, security badges, visitor management systems, and access permissions. This Office Move Building Access and Security Coordination Form helps facilities managers, security teams, and HR departments streamline the entire security transition process in one centralized form.

Whether you're managing a full office relocation, desk moves within your organization, or departmental space changes, this template ensures no employee is left without proper building access or gets stuck with outdated security credentials.

Built for facilities teams who need to move fast

Designed specifically for facilities managers, workplace operations teams, security coordinators, and office managers, this form captures everything needed to coordinate access and security during office moves:

• Employee badge transfers and new badge requests
• Current and new access level assignments
• Visitor management system profile updates
• Security system integration requirements
• Parking access coordination
• After-hours access needs
• IT security clearance verification

The form uses conditional logic to show relevant sections based on move type—whether it's an individual desk move, team relocation, or entire building migration—so employees only fill out what's necessary.

Integrate with your security and workplace tools

Connect this form directly to your existing workplace stack using Stepper to automate the entire access coordination workflow:

• Automatically create tickets in your facility management system when moves are submitted
• Sync badge transfer requests to your physical security platform
• Update employee records in your HRIS with new location and access data
• Send notification emails to security teams, building managers, and IT
• Create calendar reminders for badge pickup and access activation dates
• Log all access changes in compliance tracking systems

With Paperform's native integrations and Stepper's AI-powered automation, you can eliminate manual data entry and ensure every access credential is updated accurately and on time.

Professional, secure, and ready to deploy

This template is fully customizable to match your organization's branding, security policies, and compliance requirements. Add your company logo, adjust access level options, include building-specific requirements, or integrate with SSO for secure employee authentication.

Trusted by facilities and operations teams at growing companies worldwide, Paperform is SOC 2 Type II compliant and includes roles and permissions to ensure sensitive security information is only accessible to authorized personnel.

Get your office move security coordination running smoothly—start with this template and customize it to fit your organization's specific access control and security integration needs.