What is a My Number Notification Card Reissue Request Form?

A My Number notification card (通知カード, tsūchi kādo) reissue request form is an essential document for residents in Japan who need to replace their original My Number notification card. Whether your card has been lost, stolen, damaged, or contains outdated information due to a change in address or name, this form streamlines the reissue process with local municipal offices.

My Number (マイナンバー) is Japan's social security and taxation identification system, introduced to simplify administrative procedures across government agencies. The 12-digit number is used for tax filing, social insurance enrollment, pension management, and various other official purposes. While the notification card itself has been phased out for new registrations in favor of the My Number Card (マイナンバーカード), many residents still hold notification cards and may need reissues under certain circumstances.

Who Needs This Form?

This form is designed for:

• Foreign residents in Japan holding valid residence cards who need to reissue their My Number notification cards
• Japanese citizens who have lost or damaged their notification cards
• Individuals who have changed addresses and need updated documentation
• People who have changed their legal name through marriage, divorce, or other legal processes
• Anyone whose notification card has been stolen and requires replacement

Why Use Paperform for Japanese Regulatory Forms?

Managing government forms and administrative requests doesn't have to mean endless paperwork and confusing processes. Paperform transforms the My Number notification card reissue request into a streamlined, user-friendly digital experience that benefits both applicants and administrative staff.

Built for Japan's Detail-Oriented Administrative Culture

Japanese regulatory processes are known for their precision and thoroughness. Paperform's conditional logic ensures that applicants provide exactly the right information based on their specific situation—whether they're reporting a lost card, updating address details, or correcting name information. The form adapts in real-time, showing only relevant questions and preventing incomplete submissions that would otherwise require follow-up.

Bilingual Support and Clear Instructions

For Japan's diverse resident population, including the millions of foreign workers, students, and long-term residents, navigating administrative forms can be challenging. Paperform allows you to create bilingual forms with clear instructions in both Japanese and English, or any other language combination. You can use conditional logic to display instructions in the applicant's preferred language, making the process accessible to everyone.

Secure Document Collection

Reissuing a My Number notification card requires supporting documentation—copies of residence cards, proof of address, police reports for lost or stolen cards, and identification documents. Paperform's file upload fields make it easy to collect these materials securely, with file type restrictions to ensure proper formats and size limits to manage uploads efficiently. All submitted data is protected with SOC 2 Type II compliance, ensuring sensitive personal information remains secure throughout the process.

Automated Routing with Stepper

After a reissue request is submitted, administrative teams need to verify information, process documentation, and coordinate with municipal offices. With Stepper (stepper.io), Paperform's AI-native workflow automation tool, you can automatically route applications based on the reason for reissue. Lost or stolen card applications can trigger immediate notifications to relevant departments, while address change requests can be routed to verification teams. Stepper keeps your internal processes moving smoothly without manual handoffs, reducing processing times from days to hours.

Perfect for Municipal Offices and Support Organizations

This template is ideal for:

• Municipal ward offices (区役所, kuyakusho) accepting digital reissue requests
• City halls (市役所, shiyakusho) modernizing administrative processes
• Immigration support organizations helping foreign residents navigate Japanese bureaucracy
• Corporate HR departments assisting employees with administrative procedures
• Legal and administrative consulting firms serving the expat community in Japan

Key Features of This Template

This My Number notification card reissue request form includes:

• Comprehensive applicant information collection with fields for both current and previous details
• Reason selection with conditional fields that adapt based on whether the card was lost, stolen, damaged, or requires updates
• Address verification to ensure accuracy of current residence information
• Supporting document upload for required identification and proof documents
• Emergency contact collection for follow-up communications
• Clear instructions and field descriptions guiding applicants through each step
• Professional, accessible design that works seamlessly on mobile devices for on-the-go submissions

Streamline Japanese Administrative Processes with Paperform

Japan's administrative systems are transitioning toward digital-first approaches, but many processes still rely on paper forms and in-person visits. Paperform bridges this gap, allowing government offices, support organizations, and administrative services to offer convenient online request forms while maintaining the accuracy and completeness that Japanese regulatory processes require.

Whether you're a municipal office looking to reduce foot traffic and processing times, a support organization helping foreign residents navigate complex procedures, or a corporate HR team managing employee administrative needs, Paperform gives you the tools to create professional, compliant forms that work.

With generous submission limits, robust integrations with tools like Google Sheets, Airtable, and Slack, plus the ability to trigger automated workflows through Stepper, Paperform helps administrative teams across Japan work more efficiently. The platform's SOC 2 Type II compliance and data residency controls ensure that sensitive personal information—essential when handling My Number-related requests—remains protected at every step.

Start with this template and customize it to match your organization's specific requirements, branding, and workflow needs. From simple styling changes to complex conditional logic and multi-step approval processes, Paperform adapts to how you work, not the other way around.