Municipal Pothole and Road Damage Report

Report Road Damage and Potholes to Your Municipality

Potholes, cracks, and road hazards aren't just inconvenient—they're safety risks for drivers, cyclists, and pedestrians. This Municipal Pothole and Road Damage Report template makes it easy for citizens to report road conditions directly to their local public works department, helping municipalities prioritize repairs and maintain safer streets.

Why This Template Works for Local Government

Municipal teams need accurate, actionable information to assess and prioritize road maintenance. This form captures everything your public works department needs: exact location data, visual evidence, severity ratings, and contact details for follow-up. Each submission generates a unique case tracking number, so residents can reference their report when checking on repair status.

Built on Paperform, this template is fully customizable to match your municipality's branding and workflows. You can embed it on your city website, share it via social media during severe weather events, or include it in community newsletters. Conditional logic ensures you only ask for the details that matter based on the type of damage reported.

Streamline Reporting and Response with Automation

Once a resident submits a report, Paperform can automatically send the data wherever your team needs it. Use Stepper to route high-severity reports directly to your maintenance supervisor, log all submissions in your asset management system, send confirmation emails with case numbers, and trigger follow-up notifications when repairs are scheduled or completed. You can also integrate with Google Sheets, Airtable, or your existing municipal software to keep everything centralized.

For municipalities handling hundreds of reports, Paperform's AI Insights can analyze submissions to identify patterns—like clusters of damage in specific neighborhoods or recurring issues after winter storms—helping you allocate resources more effectively.

Trusted by Local Governments and Civic Organizations

Whether you're a small town or a large city, this template helps you deliver responsive, transparent service to your community. It's mobile-friendly for residents reporting issues on the go, GDPR compliant for data privacy, and designed to reduce the administrative burden on your team. With Paperform, you can turn citizen feedback into action, improve road safety, and build trust with the people you serve.