Municipal Lien Certificate Request Form

Simplify Municipal Lien Certificate Requests for Real Estate Transactions

When buying or selling property, obtaining a municipal lien certificate is a critical step in the due diligence process. This certificate reveals any outstanding liens, violations, or unpaid utilities attached to a property—information that can significantly impact closing timelines and negotiations.

Our Municipal Lien Certificate Request Form template makes it easy for real estate agents, attorneys, title companies, and property buyers to submit clear, complete requests to municipal offices. Built with Paperform's intuitive doc-style editor, this template captures all essential property details, defines the scope of the lien search, and documents seller resolution requirements in one organized submission.

Designed for Real Estate Professionals and Property Buyers

Whether you're a real estate agent coordinating multiple closings, a title company conducting due diligence, or an attorney representing buyers, this template streamlines the lien certificate request process. The form collects comprehensive property information including parcel numbers, legal descriptions, and current owner details, then allows requesters to specify exactly what they need—from tax liens and code violations to water and sewer arrearages.

Conditional logic ensures that only relevant fields appear based on the type of search requested, while built-in validation prevents incomplete submissions that would delay processing. The form can be embedded on your website, shared via link, or sent directly to municipal offices that accept digital submissions.

Automate Your Real Estate Workflow with Stepper

Paperform integrates seamlessly with Stepper (stepper.io), allowing you to build automated workflows around each lien certificate request. When a form is submitted, Stepper can automatically send confirmation emails to all parties, create tasks in your project management system, update your CRM with the property status, and even trigger follow-up reminders if certificates haven't been received within standard processing times.

For title companies and law firms handling high volumes of closings, this automation ensures nothing falls through the cracks while reducing manual administrative work by hours each week.

Professional, Compliant, and Customizable

This template is fully customizable to match your brand and specific municipal requirements. Adjust fields to accommodate different jurisdictions, add your firm's logo and colors, and modify language to align with local regulations. Paperform is SOC 2 Type II compliant and offers data residency controls, making it suitable for handling sensitive real estate transaction information.

With native integrations to popular real estate tools, Google Sheets, Airtable, and countless other platforms via Stepper or Zapier, you can ensure that every lien certificate request flows seamlessly into your existing technology stack. Get started with this template today and transform a traditionally paper-heavy process into a streamlined digital workflow.