Move-Out Inspection Report

Streamline Your Move-Out Process with Paperform

Managing tenant move-outs doesn't have to mean juggling clipboards, messy calculations, and lost paperwork. This Move-Out Inspection Report template gives property managers and landlords a professional, digital solution for documenting property condition, assessing damages, calculating security deposit deductions, and collecting tenant signatures—all in one streamlined form.

Built for Property Managers Who Value Efficiency

Whether you're managing a single rental property or overseeing dozens of units, this template helps you maintain consistency across all move-out inspections. Document the condition of every room with detailed checklists, photograph any damages, calculate fair deductions based on actual repair costs, and collect forwarding addresses for security deposit refunds—all while keeping a clear paper trail that protects both you and your tenants.

The form includes conditional logic that automatically shows relevant sections based on inspection findings, a built-in calculator that totals deductions in real-time, and space for both landlord and tenant signatures to confirm the final walkthrough. No more disputes about "he said, she said"—everything is documented, timestamped, and stored securely.

Automate What Comes Next with Stepper

Once the inspection is complete, you can connect this form to Stepper to automate your entire move-out workflow. Automatically generate security deposit refund letters, trigger repair work orders to maintenance teams, update your property management software with unit availability, and send final account statements to tenants—all without manual data entry.

For forms that require formal documentation, use Papersign to convert inspection findings into legally binding move-out agreements that both parties can sign electronically, creating an audit trail that stands up to any security deposit dispute.

Designed for Real Estate Professionals

This template is optimized for property managers, landlords, real estate agencies, and property management companies who need a reliable, professional way to handle tenant move-outs. With Paperform's calculation engine handling complex deduction math and conditional logic ensuring nothing gets missed, you can conduct thorough inspections in half the time while maintaining the documentation standards that protect your business.

Trusted by over 500,000 teams worldwide and SOC 2 Type II compliant, Paperform gives you the security and reliability that property management workflows demand—without the complexity of enterprise software.