KVK Related Party Transaction Approval Form

Streamline Related Party Transaction Approvals with Paperform

For Dutch businesses registered with the Kamer van Koophandel (KVK), managing related party transactions requires careful documentation, independent oversight, and proper governance procedures. This KVK Related Party Transaction Approval Form template helps you maintain compliance with Dutch corporate law while creating a transparent, auditable process for evaluating and approving transactions with directors, shareholders, and affiliated entities.

Whether you're a BV, NV, or cooperative dealing with asset transfers, service agreements, or financial arrangements with related parties, this template guides you through the complete approval workflow—from transaction disclosure and conflict identification to independent valuation, fairness opinion, and formal shareholder vote.

Built for Dutch Corporate Governance

This form addresses the specific requirements of Dutch companies under Book 2 of the Dutch Civil Code, which mandates proper procedures for material transactions involving conflicts of interest. The template includes fields for KVK registration numbers, UBO declarations, and compliance with the Dutch Corporate Governance Code where applicable.

Complete Documentation in One Form

Instead of juggling separate documents for disclosure, valuation reports, and voting records, this Paperform template brings everything into one streamlined workflow. Capture transaction details, upload supporting documentation, record independent valuations and fairness opinions, and document board and shareholder resolutions—all in a single, professional submission that creates a complete audit trail.

Automate Your Approval Process with Stepper

Once a related party transaction is submitted, you can use Stepper to automate your approval workflow. Route submissions to your supervisory board or audit committee, trigger notifications when independent valuations are required, send voting invitations to shareholders, and update your corporate records automatically. Stepper's AI-native workflow builder connects your Paperform submissions to your existing tools, ensuring nothing falls through the cracks.

Secure, Compliant, and Professional

With SOC 2 Type II compliance, role-based permissions, and secure document storage, Paperform provides the security and auditability that Dutch companies need for sensitive corporate governance matters. Customize the form's design to match your corporate identity, set up conditional logic to show only relevant fields based on transaction type, and generate professional confirmation emails that serve as formal documentation.

Whether you're a CFO managing quarterly disclosure processes, a company secretary coordinating board approvals, or a legal advisor ensuring regulatory compliance, this template gives you a modern, efficient alternative to paper-based procedures and email chains. Over 500,000 teams worldwide trust Paperform to handle their most important business processes with professional polish and reliable automation.