Simplify KVK UBO Registration with Paperform

Complying with Dutch beneficial ownership transparency requirements just got easier. This KVK Beneficial Owner (UBO) Registration Form template helps businesses in the Netherlands report ultimate beneficial owners to the Kamer van Koophandel (Chamber of Commerce) in line with the Wet ter voorkoming van witwassen en financieren van terrorisme (Wwft).

Whether you're a BV, NV, stichting, or other legal entity, this template captures all the required information—ownership percentages, personal identification, nationality, and supporting documents—in one streamlined, professional form.

Built for Dutch regulatory compliance

The template is designed specifically for businesses navigating Dutch corporate law and KVK reporting obligations. It collects:

• Entity and legal structure details to establish reporting context
• Full beneficial owner information including name, date of birth, nationality, BSN (Burgerservicenummer), and residential address
• Ownership and control percentages to determine UBO status under the 25% threshold
• Nature of control (voting rights, profit rights, or other influence)
• Identity verification documents such as passport, ID card, or residence permit uploads
• Declarant information and attestation for accuracy

This form is ideal for legal professionals, compliance officers, company secretaries, accountants, and business owners who need to maintain accurate UBO registers and submit updates to the KVK.

How Paperform streamlines UBO registration

Paperform's conditional logic adapts the form based on the number of beneficial owners, ensuring you capture complete information for each individual without overwhelming the user. Calculated fields automatically verify ownership totals, and file upload fields securely collect identity documents and proof of address.

Once submitted, you can use Stepper to automate follow-up workflows—send confirmations, update internal compliance registers, notify accountants or legal advisors, and set reminders for annual UBO review cycles.

For businesses requiring signed declarations or formal attestations, Papersign can turn the submission into a legally binding document with eSignatures, creating a complete audit trail for regulatory purposes.

Secure, compliant, and easy to use

With SOC 2 Type II compliance, data residency controls, and GDPR-ready features, Paperform ensures sensitive personal and corporate data is handled securely. You can embed the form on your website, share it via a custom domain, or send it directly to stakeholders—maintaining your brand identity throughout the process.

Trusted by over 500,000 teams worldwide, Paperform gives legal and compliance teams the tools to meet Dutch regulatory requirements without needing developers or complex software. This template is your starting point for professional, efficient KVK UBO registration.