Janitorial Services Vendor Registration Form

Finding reliable janitorial service vendors who meet safety, environmental, and operational standards can be challenging for facilities managers and procurement teams. This Janitorial Services Vendor Registration Form streamlines the onboarding process by collecting all essential vendor information in one professional, easy-to-complete form.

Built with Paperform, this template is perfect for property management companies, corporate facilities teams, schools, healthcare facilities, and commercial real estate firms looking to vet and onboard janitorial service providers efficiently. The form captures comprehensive details about the vendor's company, service offerings, green cleaning certifications, staff background check policies, equipment inventory, insurance coverage, and scheduling flexibility.

What makes this template particularly valuable is its focus on the key compliance and quality factors that matter most when selecting janitorial vendors—from eco-friendly cleaning options and proper insurance coverage to staff vetting procedures and emergency availability. Conditional logic ensures you only collect relevant information based on the services offered, making the form efficient for both parties.

Once submitted, vendor information flows directly into your procurement system. Use Stepper to automatically route new vendor applications through your approval workflow, trigger background verification requests, send welcome packets to approved vendors, and update your vendor database—all without manual data entry. The form's professional design and logical flow reflects well on your organization while making it simple for quality vendors to apply.

Whether you manage a single building or an entire portfolio, this form template helps you build a vetted network of janitorial service providers who meet your standards for quality, safety, and environmental responsibility.