Hotel Guest Accommodation Request Form

Ensure Every Guest Feels Welcome with a Hotel Accessibility Accommodation Request Form

Creating an inclusive, accessible experience for all guests isn't just good hospitality—it's essential. Whether you manage a boutique hotel, a large resort chain, or vacation rentals, a Hotel Guest Accommodation Request Form built with Paperform helps you capture and fulfill accessibility needs with care and professionalism.

Why hotels need a dedicated accommodation request form

Traditional booking systems often lack the flexibility to capture detailed accessibility requirements. Guests with disabilities, temporary injuries, or specific communication preferences deserve a seamless way to request room modifications, mobility aids, dietary needs, and assistive services—before they arrive. This form ensures your front desk, housekeeping, and concierge teams have everything they need to prepare, reducing last-minute scrambling and creating a five-star experience for every guest.

Built for hospitality teams who care about inclusion

This template is designed for hotel managers, guest services coordinators, and accessibility officers working in hospitality, senior living facilities, event venues, and property management. It covers:

• Room modification requests: Roll-in showers, grab bars, visual alarms, lowered fixtures, wheelchair-accessible layouts
• Mobility and medical equipment: Wheelchair rentals, shower chairs, bed rails, oxygen equipment storage
• Communication preferences: ASL interpreters, captioning services, text-based communication, large-print materials
• Service animal accommodations: Relief areas, food bowls, designated walking routes
• Dietary and allergy requirements: Linked seamlessly to your kitchen and catering teams
• Accessible amenities: Pool lifts, accessible parking, shuttle services, and priority check-in

With Paperform's conditional logic, you can show or hide follow-up questions based on the type of accommodation requested, creating a streamlined experience that feels personal, not bureaucratic.

Automate your accommodation workflow with Stepper

Once a guest submits their request, you can use Stepper to trigger instant notifications to housekeeping, maintenance, and front desk staff, assign tasks based on urgency, update your PMS or CRM, and even send a confirmation email with a personalized summary of accommodations. This keeps your entire team aligned and ensures nothing falls through the cracks between booking and check-in.

Compliant, secure, and guest-focused

Paperform is SOC 2 Type II and GDPR compliant, so you can confidently collect sensitive health and accessibility information while respecting guest privacy. Submissions are securely stored, and with integrations to tools like Airtable, Google Sheets, Slack, and your property management system, you can centralize accommodation data and build reports to improve accessibility planning across your properties.

This template is part of Paperform's 30,000+ designer form library and is ready to customize with your hotel's branding, policies, and specific accommodation offerings—no developer required.