Hotel Direct Booking Request Form

Streamline Your Hotel Bookings with a Professional Direct Booking Form

Managing hotel reservations doesn't have to mean paying high commission fees to third-party booking platforms. With this Hotel Direct Booking Request Form template, your property can capture guest reservations directly through your website, saving on commission costs while maintaining full control over the guest experience from first contact.

This template is designed specifically for boutique hotels, bed and breakfasts, small hotel chains, and independent accommodation providers looking to increase direct bookings and reduce reliance on OTAs. Whether you're a hotel manager, property owner, or front desk coordinator, this form gives you everything you need to collect guest information, room preferences, and special requests in one streamlined process.

What Makes This Form Perfect for Hotels

The form captures all essential booking details including check-in and check-out dates, room type preferences, number of guests, and contact information. You can easily customize room types to match your property's offerings—from standard rooms to suites—and include pricing that updates automatically as guests make their selections.

Special request fields let guests communicate dietary requirements, accessibility needs, bed preferences, and other important details before they arrive, helping your team prepare personalized experiences. Optional add-ons like early check-in and late checkout give you upsell opportunities while providing guests with the flexibility they value.

Automate Your Booking Workflow with Stepper

Once a guest submits their booking request, you can connect this form to Stepper to automate your entire reservation workflow. Send automatic confirmation emails, update your property management system, notify housekeeping and front desk staff, and even trigger payment collection—all without manual data entry. Stepper helps you turn every form submission into a complete, hands-off booking process that saves time and reduces errors.

Accept Payments and Deposits Seamlessly

With Paperform's built-in payment integrations, you can collect deposits, full prepayments, or secure credit card details directly through your booking form. Connect Stripe, PayPal, or Square to start accepting payments immediately, giving guests a smooth booking experience while protecting your property from no-shows.

Why Hotels Choose Paperform for Direct Bookings

Hotels and accommodation providers choose Paperform because it combines professional design with powerful functionality. Your booking form can match your brand perfectly with custom colors, fonts, and imagery—no coding required. Forms embed seamlessly into your website or can be shared via direct links and social media, meeting guests wherever they discover your property.

Start capturing more direct bookings today and keep more revenue in your business with this ready-to-use hotel booking form template.