Hong Kong Anti-Trafficking Compliance Declaration for Recruitment Agencies

Hong Kong Anti-Trafficking Compliance Declaration for Recruitment Agencies

Human trafficking and forced labor remain serious concerns in recruitment practices worldwide. In Hong Kong, recruitment agencies are subject to strict regulatory requirements under the Employment Ordinance, Immigration Ordinance, and international conventions to prevent exploitation and protect workers' rights.

This Hong Kong Anti-Trafficking Compliance Declaration template helps recruitment agencies demonstrate their commitment to ethical recruitment practices and compliance with Hong Kong's anti-trafficking framework. The form covers critical compliance areas including fee transparency, passport retention prohibition, voluntary employment verification, and forced labor prevention measures.

Who needs this form?

This template is essential for:

• Recruitment agencies operating in Hong Kong or placing workers in Hong Kong
• Employment agencies handling domestic helpers, foreign workers, or international placements
• HR compliance teams conducting quarterly or annual compliance audits
• Staffing firms seeking to demonstrate ethical recruitment practices to clients
• Legal professionals advising recruitment agencies on regulatory compliance

Key compliance areas covered

The form addresses Hong Kong's specific anti-trafficking requirements:

• Fee transparency declarations – ensuring no excessive fees are charged to workers
• Passport retention prohibition – confirming original identity documents are never withheld
• Voluntary employment verification – documenting that workers are not coerced or deceived
• Contract transparency – ensuring workers understand terms before departure
• Grievance mechanisms – providing accessible channels for workers to report concerns
• Third-party subcontractor oversight – maintaining accountability across the supply chain

Why use Paperform for compliance declarations?

Recruitment agencies can use this template to create a reliable, auditable compliance system:

• Secure submissions with SOC 2 Type II compliance ensure sensitive compliance data is protected
• Conditional logic adapts questions based on agency type and operations
• eSignatures via Papersign let authorized officers sign declarations electronically with full legal validity
• Automated workflows via Stepper can route completed declarations to legal counsel for review, trigger compliance alerts, or update internal compliance databases
• Integration capabilities push compliance records to document management systems, HR platforms, or regulatory reporting tools

This template helps Hong Kong recruitment agencies maintain transparent, ethical practices while creating a clear audit trail that demonstrates commitment to preventing human trafficking and protecting workers' rights. Whether you're conducting quarterly compliance reviews or preparing for regulatory inspections, this form provides a professional foundation for your anti-trafficking compliance program.