Health Fair Booth Lost Property Report

Running a health fair means managing dozens of vendors, volunteers, and attendees—and inevitably, items get misplaced. Whether it's a visitor's personal belonging left at a booth, a vendor's equipment, or promotional materials that went missing during setup or teardown, having a clear lost property reporting system keeps everyone organized and helps reunite people with their belongings quickly.

This Health Fair Booth Lost Property Report template is designed specifically for health fair organizers, booth coordinators, and vendors who need a simple, structured way to log missing items. Instead of scattered emails, text messages, or verbal reports that get lost in the shuffle, this form captures all the essential details in one place: which organization reported it, where the booth was located, what went missing, and who to contact when the item is found.

Paperform makes lost property management effortless. The form's conditional logic can route reports to different coordinators based on booth location or item type, and automatic email notifications ensure the right person is alerted immediately. You can embed the form on your event website, share it via QR code at the venue, or send it directly to booth representatives after the event wraps up.

For health fairs with ongoing events or multiple locations throughout the year, you can connect this form to Stepper (stepper.io) to automate follow-up workflows—like sending status updates to the reporter, logging items in a central tracking spreadsheet, or triggering alerts when matching items are turned in to your lost and found station.

If your health fair also requires waivers, vendor agreements, or post-event surveys, you can use Papersign (papersign.com) to turn form submissions into signable documents, keeping all your event paperwork connected and compliant in one streamlined system.

Whether you're organizing a community wellness expo, corporate health screening event, or nonprofit health awareness fair, this template gives you a professional, easy-to-use tool that helps booth coordinators and attendees report missing items with confidence—and helps your team recover and return property faster.