Gaming Convention Exhibitor & Sponsor Application Form

Planning a gaming convention and need to manage exhibitor applications, tournament sponsorships, and influencer partnerships? This Gaming Convention Exhibitor & Sponsor Application Form template streamlines the entire process, letting gaming companies, indie developers, hardware manufacturers, and esports brands submit their requirements in one comprehensive submission.

Built for event managers, convention organizers, esports coordinators, and gaming industry professionals, this template captures everything from booth preferences and demo station requirements to tournament sponsorship tiers and influencer collaboration requests. The conditional logic adapts the form based on participation type, showing only relevant questions for each exhibitor's needs.

Perfect for gaming industry events

Whether you're organizing a large-scale gaming expo, esports tournament, indie game showcase, or tabletop gaming convention, this form handles:

• Booth and space registration with equipment requirements
• Tournament sponsorship applications with multiple tier options
• Demo station bookings for hands-on gameplay experiences
• Influencer and content creator collaboration requests
• Brand visibility and promotional opportunities
• Technical specifications and support needs

Streamline exhibitor management with Paperform

This template takes advantage of Paperform's powerful features to create a smooth application process. Use conditional logic to show booth setup questions only to booth exhibitors, or tournament details only to sponsors. The calculation fields can automatically compute total costs based on booth size, add-ons, and sponsorship tiers.

Once submissions come in, connect the form to your project management tools via Stepper to automatically create tasks for booth assignments, coordinate with your A/V team for demo station setups, or notify your influencer liaison about collaboration requests. You can even trigger different email sequences based on exhibitor type, sending booth maps to standard exhibitors and sponsorship packages to tournament sponsors.

Built for the gaming community

The form captures industry-specific details like streaming requirements, tournament format preferences, age rating considerations, and platform specifications. Whether you're working with AAA publishers, indie studios, hardware vendors, or esports organizations, this template speaks their language and collects the information you need to deliver an exceptional convention experience.

Start managing your gaming convention exhibitors professionally with Paperform—no coding required, just smart forms that understand your workflow.