Extended Stay Hotel Application

Streamline Your Extended Stay Bookings with Paperform

Managing long-term hotel guests requires more than a simple reservation system. From calculating weekly rates to coordinating housekeeping schedules, extended stay applications involve complex details that traditional booking forms can't handle. That's where this Extended Stay Hotel Application template comes in—built specifically for hotels, serviced apartments, and hospitality providers who need a professional, conversion-focused solution for long-term guests.

Why Extended Stay Guests Need a Dedicated Application

Extended stay bookings are fundamentally different from nightly reservations. Guests are committing to weeks or months of accommodation, which means they need clarity on pricing, housekeeping frequency, amenities, and policies before they book. A well-designed application form helps you:

• Qualify serious inquiries by collecting essential information upfront
• Calculate accurate weekly rates that factor in length of stay and room type
• Set clear expectations around housekeeping, amenities, and house rules
• Reduce back-and-forth emails by capturing all necessary details in one submission

This template transforms a potentially complicated booking process into a smooth, professional experience that builds trust and accelerates confirmations.

Built for Hospitality Professionals and Property Managers

Whether you're managing a boutique extended stay hotel, corporate housing, serviced apartments, or a property that caters to business travelers and relocating professionals, this form is designed with your workflow in mind.

Hotel managers can customize room types, rates, and amenities to match their property. Property managers handling multiple units can use conditional logic to show different pricing tiers. Hospitality teams can collect everything they need—from arrival dates to special requests—without chasing guests for information.

The form captures guest contact details, company information for corporate bookings, check-in and check-out dates, room preferences, and housekeeping schedules. It even includes fields for parking, pet policies, and special requirements, ensuring nothing falls through the cracks.

Smart Pricing Calculations That Close Deals

One of the biggest friction points in extended stay bookings is pricing transparency. Guests want to know exactly what they'll pay per week, and how much they'll save compared to nightly rates.

This template uses Paperform's calculation engine to automatically compute weekly rates based on:

• Selected room type and base rate
• Length of stay (with discounts for longer commitments)
• Add-ons like parking, extra housekeeping, or pet fees

The total updates in real-time as guests fill out the form, giving them immediate clarity and confidence. No spreadsheets, no manual quotes—just instant, accurate pricing that helps close more bookings.

If you need to apply seasonal rates, corporate discounts, or promotional codes, Paperform's flexible calculations and conditional logic make it easy to build those scenarios directly into your form.

Housekeeping Preferences and Service Customization

Extended stay guests have varied preferences when it comes to housekeeping. Some want daily service, others prefer weekly, and many fall somewhere in between. This form includes dedicated fields to capture:

• Preferred housekeeping frequency (daily, twice weekly, weekly, or custom schedules)
• Linen and towel change preferences
• Supply replenishment needs
• Any special cleaning requests or restrictions

By gathering these preferences upfront, your housekeeping team can plan more efficiently, reduce waste, and deliver a personalized experience that improves guest satisfaction and retention.

Automate Your Booking Workflow with Stepper

Once a guest submits their application, the real work begins: confirming availability, sending contracts, processing deposits, and coordinating with your operations team. Instead of juggling spreadsheets and email threads, you can automate your entire extended stay workflow using Stepper, Paperform's AI-native workflow builder.

With Stepper, you can:

• Route applications to the right team member based on property, room type, or booking dates
• Send automated confirmation emails with pricing breakdowns and next steps
• Create tasks in your project management tool for housekeeping setup, key preparation, and welcome amenities
• Sync booking details to your property management system, CRM, or Google Sheets
• Trigger contract generation and send agreements via Papersign for secure eSignatures

This end-to-end automation means your team spends less time on admin and more time delivering exceptional guest experiences.

Collect Deposits and Secure Bookings with Built-In Payments

To secure extended stay bookings, most properties require an upfront deposit or first week's payment. This template seamlessly integrates with Paperform's payment features, letting you connect Stripe, PayPal, or Square to collect payments directly within the application.

You can configure the form to:

• Charge a fixed deposit amount
• Request the first week's rent calculated from the form
• Collect a refundable security deposit
• Process full payment for shorter stays

All payment data is handled securely, and funds flow directly to your account—no third-party booking platforms taking a cut of your revenue.

Capture eSignatures for Rental Agreements

Extended stays often require signed agreements covering house rules, cancellation policies, and liability terms. Instead of printing, signing, and scanning documents, you can use Papersign to turn form submissions into legally binding contracts.

After a guest completes the application, Paperform can automatically generate a rental agreement pre-filled with their details and send it for eSignature. The signed document is stored alongside the original submission, creating a complete, auditable record for your files.

This digital signature workflow not only saves time but also creates a more professional, modern experience that today's travelers expect.

Designed for Conversion, Branded to Your Property

First impressions matter, especially when you're asking guests to commit to a long-term stay. This template uses Paperform's doc-style editor and flexible theming to create an application that looks and feels like a natural extension of your property's website.

You can add your logo, property photos, and custom welcome text. Choose fonts and colors that match your brand. Embed the form on your website or host it on a custom domain as a standalone landing page. The result is a professional, trustworthy application that reinforces your brand at every step.

And because Paperform is built for conversion, you can use features like:

• Multi-page layouts to break long applications into digestible sections
• Conditional logic to show or hide fields based on guest answers
• Progress bars to keep applicants engaged
• Custom success pages with booking confirmations and next steps

Perfect for Hotels, Serviced Apartments, and Corporate Housing

This template is ideal for:

• Extended stay hotels offering weekly and monthly rates
• Serviced apartments catering to business travelers and relocating professionals
• Corporate housing providers managing bookings for companies and HR departments
• Boutique properties offering long-term packages for digital nomads, students, and temporary residents
• Property managers handling vacation rentals with extended stay options

Whether you're a single property or managing a portfolio, this form scales with your business and adapts to your specific requirements.

SOC 2 Compliant, Secure, and Trusted

Guest data is sensitive, and protecting it is non-negotiable. Paperform is SOC 2 Type II compliant and built with enterprise-grade security, so you can collect personal information, payment details, and agreements with confidence.

All submissions are encrypted, stored securely, and accessible only to your team. You can also configure data residency controls, set user permissions, and integrate with SSO if needed.

Get Started in Minutes

You don't need a developer or designer to launch this Extended Stay Hotel Application. Simply customize the template with your room types, rates, and policies, apply your branding, and publish. Within minutes, you'll have a professional, conversion-optimized application ready to start capturing long-term bookings.

And with Paperform's generous usage limits and predictable pricing, you can process hundreds of applications without worrying about surprise fees or restrictive caps.

Ready to streamline your extended stay bookings? Use this template to create a seamless application experience that delights guests, automates your workflow, and grows your long-term revenue.