Executive Office & VIP Workspace Relocation Request Form

Streamline Executive Office Relocations with Paperform

Moving executive offices and VIP workspaces requires a level of detail, discretion, and coordination that goes far beyond standard desk moves. Between custom furniture, sensitive materials, artwork, and the need for minimal disruption, facilities teams need a reliable way to capture every requirement while maintaining confidentiality and professionalism.

This Executive Office & VIP Workspace Relocation Request Form is designed specifically for facilities managers, office administrators, and corporate real estate teams who coordinate high-level moves within their organizations. Whether you're relocating a C-suite executive, setting up a board room, or moving senior leadership between floors or buildings, this template helps you gather all the critical information in one secure, organized submission.

Why use Paperform for executive relocations?

Paperform makes it easy to create professional, on-brand forms that match the level of service your VIP employees expect. With conditional logic, you can tailor the form experience based on move type, privacy requirements, or special needs—showing only relevant questions and keeping the process efficient.

Because Paperform integrates seamlessly with tools like Slack, Microsoft Teams, Google Sheets, Airtable, and project management platforms, every relocation request can automatically trigger notifications to your facilities team, create tasks in your project tracker, or log details in a centralized database. No more chasing down details via email or struggling to keep move schedules organized.

For teams that need to go further, Stepper (Paperform's AI-native workflow builder) can turn each submission into a multi-step approval and coordination process. Route requests to department heads for sign-off, assign movers based on availability, schedule IT setup, notify security about access changes, and keep everyone updated—all automatically, with no code required.

Who benefits from this form?

This template is ideal for:

• Facilities managers coordinating executive and senior leadership moves
• Office administrators managing workspace changes for VIP employees
• Corporate real estate teams handling floor plan changes and relocations
• HR and executive assistants supporting C-suite transitions
• Commercial property managers serving high-profile tenants

Whether you're managing a single executive move or coordinating an entire floor reconfiguration, this form ensures nothing falls through the cracks.

What makes this template different?

Unlike generic move request forms, this template is purpose-built for high-touch relocations that require:

• Privacy and discretion with confidential handling requirements
• Custom furniture and equipment specifications, including dimensions and special handling
• Artwork and décor inventory with insurance values and installation needs
• Secure storage for sensitive materials during the move
• Priority scheduling with minimal disruption to business operations
• Technology and AV setup requirements for executive suites
• Access control and security considerations for restricted areas

The form captures move timelines, budget approvals, stakeholder contact information, and any special requests—giving your team a complete picture before the first box is packed.

Automate follow-up and coordination

With Paperform's native integrations and Stepper workflows, you can automate the entire relocation process:

• Send instant notifications to facilities, IT, and security teams
• Create move tickets in your project management system
• Schedule pre-move walkthroughs and post-move inspections
• Trigger approval workflows for budget or timeline changes
• Update space management software with new assignments
• Send confirmation and reminder emails to the executive and their assistant

This means your team spends less time on coordination emails and more time delivering a seamless, white-glove moving experience.

Secure, compliant, and enterprise-ready

Executive moves often involve sensitive information—organization charts, confidential documents, and personal items. Paperform is SOC 2 Type II compliant and offers enterprise-grade security features including SSO, data residency controls, and role-based permissions, so you can trust that every submission is handled with the highest level of care.

Whether you're a corporate facilities team managing a global portfolio or an in-house operations manager supporting leadership, Paperform gives you the flexibility, security, and automation tools you need to execute flawless executive relocations every time.

Get started with this template today and transform how your organization handles VIP workspace moves.