Running an escape room is all about creating memorable, shareable experiences—and capturing those moments on camera can be some of your best marketing content. Whether it's nervous anticipation before the clock starts, the rush of solving a tricky puzzle, or the victorious celebration after beating the room, your participants' reactions are golden for testimonials, social media and promotional videos.

But before you hit publish, you need clear, written consent. This Escape Room Participant Photo & Video Consent Form gives you a professional, friendly way to ask for permission to use footage from in-room cameras, testimonials, and social media content featuring your players.

Built for escape room owners, operators and entertainment venues, this template helps you:

• Capture consent upfront during online booking or on arrival, so you're covered before the game begins
• Specify how you'll use content—game footage, behind-the-scenes clips, testimonial videos, social media posts and website galleries
• Collect participant details including names, ages (with parental consent options for minors) and contact information
• Offer opt-in flexibility so participants can choose which types of media they're comfortable with
• Build trust by being transparent about how their image will be used and where it will appear

Paperform's conditional logic lets you tailor the form experience—show parental consent fields only when needed, or display different usage terms based on what participants select. Use calculations to handle group bookings, and trigger confirmation emails with a copy of their consent for their records.

Once someone submits, you can connect the form to your CRM or Google Sheets via Stepper to keep consent records organised and searchable, or use webhooks to flag high-energy participants who'd be perfect for testimonial follow-ups. For venues that need participants to sign a formal release, you can even send submissions straight to Papersign for a legally binding eSignature.

With SOC 2 Type II compliance and data residency controls, Paperform gives you a secure, professional foundation for managing sensitive consent data—so you can focus on creating unforgettable escape room experiences while staying compliant and respectful of your participants' privacy.