Escape Room Accommodation Request Form

Running an escape room venue means creating thrilling experiences for everyone—and that includes guests who need accessibility accommodations. This Escape Room Accommodation Request Form makes it simple to collect detailed information about your guests' needs, so you can modify puzzles, adjust time limits, and create sensory-friendly environments that ensure everyone can enjoy the challenge.

Whether you're managing a single escape room or a multi-location entertainment venue, this form template helps you gather the right details upfront. Capture information about mobility requirements, visual or hearing needs, cognitive considerations, and sensory sensitivities—then use that data to prepare your space, brief your game masters, and deliver an inclusive experience that delights every participant.

Built with conditional logic, the form adapts based on the type of accommodation requested, showing only relevant follow-up questions. This keeps the experience streamlined for guests while giving your team comprehensive information to work with. You can embed this form directly on your booking page, link it from confirmation emails, or share it as a standalone page for guests who reach out about accessibility.

Paperform's flexibility means you can match this form to your brand, integrate responses with your booking system or CRM, and even trigger automated workflows using Stepper to notify your operations team, update internal docs, or schedule pre-visit consultations. For venues that need signed waivers or modified liability agreements alongside accommodation requests, Papersign lets you handle eSignatures in the same seamless flow.

This template is designed for escape room owners, entertainment venue managers, event coordinators, and hospitality professionals who are committed to creating accessible, welcoming experiences. It's equally useful for amusement attractions, immersive theatre companies, and any experience-based business that wants to proactively support guests with disabilities.