Employee Backup Role Assignment Grievance Form

When employees are asked to step into backup roles or cover for absent colleagues, they often take on significant additional responsibilities without proper compensation, training, or recognition. This Employee Backup Role Assignment Grievance Form helps organisations address these concerns transparently and fairly.

This template is designed for HR teams, managers, and employees in businesses of any size who need to formalise complaints about role coverage arrangements. Whether it's a sudden absence requiring temporary coverage, ongoing backup duties without pay adjustment, or inadequate training for new responsibilities, this form captures all the critical details needed for a thorough review.

Using Paperform's conditional logic, the form adapts based on the nature of the grievance—asking about training gaps when relevant, or compensation concerns when applicable. Employees can clearly outline the additional responsibilities they've taken on, the time spent covering the role, and the impact on their primary duties. With Papersign, HR can follow up with formal acknowledgments or resolution agreements that keep everything documented and compliant. And with Stepper, you can automate the grievance workflow—routing submissions to the right managers, triggering investigation timelines, and keeping all stakeholders updated without manual follow-up.

This form helps foster a culture of fairness and transparency, ensuring that employees feel heard and that management has the data they need to make informed decisions about workload distribution, compensation adjustments, and training support. Built with Paperform, it's easy to customise for your organisation's specific policies and escalation procedures.