Driver VPN Access Request Form

Streamline Driver VPN Access with Paperform's Professional Request Template

In the fast-paced logistics and transportation industry, keeping your drivers connected to critical systems is essential for operational efficiency. Whether your team needs access to route planning software, GPS integration tools, delivery confirmation apps, or dispatch system connections, managing VPN access requests shouldn't slow you down.

This Driver VPN Access Request Form template is designed specifically for logistics companies, freight operations, delivery services, and transportation managers who need to quickly and securely onboard drivers with remote system access. Built with Paperform's intuitive platform, this template transforms what used to be a multi-day email chain into a streamlined, professional process that takes minutes.

Why logistics companies choose Paperform for VPN access management

Logistics operations depend on speed, accuracy, and security. When drivers need VPN access to critical systems like route optimization software, real-time GPS tracking, electronic proof of delivery (ePOD) apps, and dispatch communications, delays can impact deliveries, customer satisfaction, and operational costs.

Traditional VPN access request processes often involve emailing IT departments, waiting for responses, filling out PDFs, and manually tracking approvals. This template replaces that friction with a clean, on-brand form that automatically routes requests to the right team members, captures all necessary information upfront, and integrates seamlessly with your existing IT workflow.

Key benefits for transportation and logistics teams:

• Faster onboarding: Get new drivers connected to dispatch systems and route planning tools on their first day
• Enhanced security: Collect device information, employment verification, and system access requirements in one secure submission
• Compliance documentation: Maintain audit trails for who accessed which systems and when
• Reduced IT burden: Eliminate back-and-forth emails by capturing all required information in the initial request
• Mobile-friendly: Drivers can submit requests from any device, anywhere

What makes this template perfect for logistics operations

This form has been thoughtfully designed around the specific needs of drivers, fleet managers, and IT administrators in the logistics sector. It captures essential details like:

• Driver employment information and verification
• Specific systems requiring access (route planning, GPS, delivery apps, dispatch)
• Device details for VPN configuration (smartphone, tablet, in-vehicle computer)
• Employment status and access duration needs
• Manager approval information
• Preferred access start date for planning purposes

The form uses conditional logic to show relevant fields based on the systems requested and device types being used, keeping the experience streamlined while gathering comprehensive information for your IT security team.

Automate what happens after submission with Stepper

Once a driver submits their VPN access request, Paperform's integration with Stepper can automatically transform that submission into a complete workflow:

1. Create a ticket in your IT helpdesk system (ServiceNow, Jira Service Desk, Freshservice)
2. Notify the appropriate approver based on the driver's region, division, or manager
3. Send onboarding instructions to the driver once access is provisioned
4. Update your asset management system with device and access records
5. Log the request in your compliance tracking system for audit purposes
6. Schedule automatic access reviews for temporary or contractor drivers

This means your IT team can focus on provisioning access rather than managing the administrative overhead, while fleet managers get visibility into who has access to what systems.

Integrate with the tools logistics teams already use

This template works seamlessly with the platforms logistics companies depend on:

• IT ticketing systems: Automatically create support tickets in ServiceNow, Jira, Zendesk, or Freshdesk
• Communication tools: Send notifications to Slack channels or Microsoft Teams when high-priority requests come in
• HR systems: Verify employment status by checking BambooHR, Workday, or your HRIS
• Asset management: Log device and VPN configurations in your IT asset tracking system
• Email & calendar: Send confirmation emails with setup instructions and schedule follow-up check-ins

Paperform's native integrations, webhooks, and Stepper automation capabilities mean you can connect this form to virtually any system in your tech stack without writing code.

Built for fleet managers, IT professionals, and operations teams

Whether you're a fleet manager onboarding seasonal delivery drivers, an IT professional managing secure access across multiple terminals, a dispatcher helping drivers troubleshoot connectivity issues, or an operations manager ensuring compliance with security policies, this template adapts to your workflow.

The professional design and clear instructions reduce confusion for drivers who may not be tech-savvy, while the comprehensive data collection ensures your IT security team has everything they need to provision access safely and efficiently.

Security and compliance you can trust

Logistics companies handle sensitive customer data, delivery schedules, and operational information that requires robust security. Paperform is SOC 2 Type II compliant and GDPR-ready, ensuring that driver VPN access requests are handled with enterprise-grade security standards.

You can configure role-based permissions so fleet managers see only their team's requests, enable SSO for seamless authentication, and store all submission data in your preferred region to meet data residency requirements.

Get started in minutes, customize to match your needs

This template is ready to use immediately, but Paperform's doc-style editor makes it simple to customize every detail. Add your company logo, adjust the questions to match your specific VPN systems, incorporate your security policy acknowledgment, or add conditional logic to handle different driver types (full-time, seasonal, contractor).

You can embed the form on your driver portal, intranet, or onboarding site, or share it as a standalone link. With Paperform's Agency+ plan, transportation companies managing multiple terminals or subsidiaries can maintain separate branded forms while centralizing oversight and reporting.

Trusted by logistics and transportation professionals

Join over 500,000 teams worldwide who trust Paperform to handle their critical workflows. From small regional delivery services to national freight operations, logistics companies choose Paperform because it combines beautiful, professional forms with the power of payments, automation, and integrations—all without requiring technical expertise.

Stop chasing down incomplete VPN access requests and start onboarding drivers faster. This template gives your team the structured, secure process you need to keep your fleet connected and your operations running smoothly.