Distributed Engineering Team Onboarding Form

Welcome to Engineering Onboarding

Building a distributed engineering team comes with unique challenges—particularly when it comes to getting new developers set up with the right access, integrated into your workflows, and aligned with your technical standards. This Distributed Engineering Team Onboarding Form streamlines the entire remote onboarding process into a single, organized workflow that your IT, DevOps, and engineering managers can act on immediately.

Perfect for software companies, SaaS startups, tech agencies, and any organization managing remote or hybrid engineering teams, this template captures everything from AWS and Azure access requirements to sprint participation preferences and on-call rotation availability. Instead of chasing down information across Slack threads, email chains, and spreadsheets, you get structured data that can trigger downstream provisioning workflows automatically.

Built for modern engineering workflows

This form is designed around how distributed engineering teams actually work. It collects cloud platform access requests (AWS, Azure, GCP), code repository permissions, CI/CD pipeline access, and third-party tool integrations, ensuring new engineers have exactly what they need from day one—without over-provisioning or creating security gaps.

You can also gather sprint participation preferences, time zone details, and on-call rotation availability upfront, making it easier to schedule standups, assign stories, and plan rotations fairly across your global team. The form includes a documentation standards acknowledgment section, helping new hires understand your coding conventions, PR review processes, and internal wikis before they commit their first line of code.

Automate access provisioning with Stepper

Once a new engineer submits their onboarding form, you can use Stepper to automate the entire provisioning workflow. Route access requests to your DevOps team, create Jira or Linear onboarding tickets, provision GitHub/GitLab accounts, send welcome emails with Slack invite links, and update your internal HRIS—all triggered by a single form submission. This eliminates manual handoffs and ensures nothing falls through the cracks when onboarding remote team members across multiple time zones.

Streamline compliance and security

For engineering teams operating under SOC 2, ISO 27001, or other compliance frameworks, having a centralized record of access requests, acknowledgments, and role assignments is critical. Paperform's SOC 2 Type II certified platform keeps all onboarding data secure and auditable, and you can export submissions to your compliance documentation or integrate directly with your identity management systems.

Whether you're onboarding a single contractor or scaling a 50-person engineering org across five continents, this template gives you a repeatable, professional process that respects your new hire's time, protects your infrastructure, and gets engineers contributing faster. With Paperform's conditional logic, you can show or hide sections based on role (frontend, backend, DevOps, QA), seniority level, or team assignment, keeping the form relevant and concise for every type of engineer who joins your team.