Destination Wedding Welcome Packet Builder

Planning a destination wedding means thinking beyond just the ceremony—you need to ensure your guests feel welcomed, informed, and prepared for the celebration ahead. A destination wedding welcome packet is your opportunity to set the tone, share essential information, and help everyone make the most of their trip.

This Destination Wedding Welcome Packet Builder template from Paperform makes it effortless to gather all the details you need from vendors, venues, and local experts, then compile them into a professional, on-brand guide for your guests. Instead of juggling scattered emails, messy documents, and last-minute logistics, you can use this form to collect everything in one place—from airport transfer schedules and hotel check-in details to your favorite local restaurant recommendations and weather advisories.

Perfect for couples, wedding planners, and coordinators managing celebrations in tropical beach towns, European vineyards, mountain retreats, or any destination away from home, this template helps you organize the practical side of your event without losing the personal touch.

Use Paperform's built-in customization options to match your wedding aesthetic with custom fonts, colors, and background images. Once submitted, responses can automatically feed into Stepper workflows to trigger welcome email sequences, sync vendor contact lists to your CRM, or update shared itineraries in Notion or Google Sheets. You can even integrate with tools like Slack to notify your planning team when new activity suggestions or transportation updates are added.

Whether you're hosting 20 guests or 200, this template ensures everyone arrives informed, relaxed, and ready to celebrate—so you can focus on what really matters: saying "I do."