Dental Lab Work Order Form

Streamline Your Dental Lab Orders with Paperform

Managing dental laboratory work orders doesn't have to mean chasing down incomplete information or deciphering messy handwritten forms. This Dental Lab Work Order Form template gives dental practices a professional, digital solution for submitting clear, complete case specifications to your laboratory partners.

Built for Dental Professionals Who Value Precision

Whether you're a general dentist, prosthodontist, or oral surgeon, accurate communication with your dental lab is essential for patient satisfaction. This template captures every critical detail—from patient demographics and insurance information to exact shade selections, material preferences, and procedural specifications—all in one streamlined form.

The structured format reduces back-and-forth clarifications, minimizes errors, and ensures your lab has everything they need to deliver exceptional results on time.

What This Template Includes

• Practice and dentist information to track which provider submitted the case
• Complete patient details including contact information and insurance data
• Procedure type selection covering crowns, bridges, dentures, implants, veneers, and more
• Detailed specifications with conditional fields that adapt based on the procedure selected
• Shade selection tools for precise color matching with standard shade guide references
• Material preference options from porcelain and zirconia to metal alloys
• Rush order handling with expedited delivery timeline options
• Special instructions field for unique case requirements or patient considerations

Perfect for Modern Dental Practices

This template is ideal for dental practices that:

• Work with external dental laboratories on a regular basis
• Want to reduce errors and rework caused by incomplete case information
• Need a professional, digital alternative to paper lab slips
• Value clear communication and documentation for quality control
• Serve patients who expect timely, accurate restorations

Extend Your Workflow with Paperform's Dental Practice Tools

Once a work order is submitted, Paperform can help you automate what happens next:

• Automatic notifications to your lab partner via email with all case details attached
• Internal tracking by logging submissions to Google Sheets or Airtable for case management
• Patient communication through custom confirmation emails with expected delivery dates
• Stepper workflows (stepper.io) to create multi-step processes—notify your lab, update your practice management software, set follow-up reminders for the delivery date, and trigger patient appointment scheduling once the restoration arrives

For practices using Papersign (papersign.com), you can also integrate digital consent forms or lab authorization agreements that patients sign before complex restorative work begins, keeping all documentation connected and secure.

Designed for Accuracy and Efficiency

The form uses conditional logic to show only relevant fields based on procedure type, eliminating confusion and keeping submissions clean. Shade selection is organized by standard dental shade guides (VITA, Ivoclar), and material options reflect industry-standard choices that labs can fulfill reliably.

By digitizing your lab work orders, you create a searchable archive of every case submitted, making it easy to reference past specifications, track turnaround times, and maintain quality standards across your practice.

Trusted by Healthcare Providers Worldwide

Paperform is SOC 2 Type II certified and GDPR compliant, ensuring that patient information is handled securely. While Paperform is not HIPAA compliant, many dental practices use it for non-PHI workflows or implement additional security measures to meet their compliance needs.

With Paperform's doc-style editor, you can easily customize this template to match your practice's branding, add your logo, adjust terminology, or include specific lab partner requirements—no coding needed.

Get Started in Minutes

Whether you're a solo practitioner or managing a multi-location dental group, this Dental Lab Work Order Form template gives you a professional foundation to improve lab communication, reduce errors, and deliver better patient outcomes. Customize it to fit your workflow, connect it to your existing tools, and start experiencing smoother lab coordination today.