Czech Statutory Declaration (Čestné Prohlášení) Template

Czech Statutory Declaration Form Template

A statutory declaration (čestné prohlášení) is a formal written statement used throughout the Czech Republic for legal, administrative, and business purposes. Whether you're submitting documentation to Czech authorities, registering a business, applying for permits, or fulfilling contractual obligations, having a properly structured statutory declaration is essential.

This Czech statutory declaration template is designed for businesses, legal professionals, and individuals operating in the Czech Republic who need to create compliant, professional declarations quickly. Built with Paperform, this template streamlines the entire process—from capturing declarant information and IČO/DIČ details to collecting authenticated electronic signatures.

Who This Template Is For

This form template is ideal for:

• Legal professionals and law firms handling client declarations, court submissions, and regulatory filings
• Businesses registered in Czech Republic requiring statutory declarations for contracts, tenders, and compliance purposes
• HR departments collecting employee declarations for employment verification and administrative matters
• Property managers and real estate professionals gathering tenant or ownership declarations
• Financial institutions requiring client declarations for due diligence and KYC purposes
• Public administration bodies accepting citizen declarations for permits and registrations

Key Features

The template includes comprehensive sections for:

• Declarant identification with full name, date of birth, and residence details
• Business information fields including IČO (identification number), DIČ (tax identification number), and company registration details
• Declaration purpose and content with flexible text input for specific statement requirements
• Legal acknowledgment confirming accuracy and understanding of consequences for false statements
• Electronic signature capture powered by Paperform's built-in signature field
• Document tracking with automatic timestamping and submission reference numbers

How Paperform Streamlines Czech Legal Compliance

Using Paperform for your statutory declarations offers significant advantages over traditional paper-based processes:

Electronic signature authentication through Paperform's signature field creates a legally binding declaration that can be timestamped and verified, eliminating the need for in-person signing in many contexts.

Automated workflows with Stepper (stepper.io) can route completed declarations to the appropriate department, trigger email notifications to legal teams, update case management systems, and create audit trails—all without manual intervention.

Papersign integration (papersign.com) allows you to convert submitted declarations into formal eSignature documents when additional authentication or counter-signatures are required, keeping the entire process digital and trackable.

Conditional logic ensures declarants only see relevant fields based on their selection (individual vs. business entity, specific declaration type), reducing confusion and form abandonment.

Compliance and Security

For legal documents like statutory declarations, security and compliance are paramount. Paperform is SOC 2 Type II compliant and offers data residency controls for storing sensitive information within EU borders, making it suitable for Czech GDPR requirements and regulatory standards.

All submissions are encrypted, securely stored, and can be exported or integrated directly into your legal practice management software, document management system, or CRM through native integrations or Stepper workflows.

Getting Started

This template provides a professional foundation that you can customize to match specific declaration requirements, add your law firm or company branding, and configure automated routing based on declaration type. Whether you're processing dozens of declarations monthly or managing occasional submissions, this template transforms a traditionally manual, paper-heavy process into a streamlined digital workflow that saves time and ensures compliance.