Coworking Space Resource Allocation Request

Running a successful coworking space requires careful coordination of multiple team resources—from community managers who keep your culture thriving, to onboarding specialists who welcome new members, event coordinators who build community, facilities staff who maintain your space, and IT support who keep everyone connected.

This Coworking Space Resource Allocation Request template helps coworking operators, workspace managers, and operations teams efficiently plan and distribute staff resources across member needs, events, maintenance requests, and daily operations. Whether you're managing a single location or a network of spaces, this form streamlines resource planning so you can respond quickly to demands without over-allocating your team.

Built for coworking spaces, flexible workspace operators, office managers, and community teams, this template captures the specific resource type needed, urgency level, required timeframes, and detailed requirements—giving you a clear picture of how to deploy your team effectively.

The form integrates seamlessly with your existing tools via Stepper (stepper.io), Paperform's AI-native workflow builder. Automatically route requests to the appropriate department heads, send Slack notifications to available staff, update resource calendars in Google Sheets or Airtable, and trigger approval flows for high-priority allocations—all without writing code.

With Paperform's conditional logic, the form adapts to each request type, showing relevant fields for community manager coverage during holidays, onboarding specialist scheduling for new member cohorts, event coordinator booking for workshops and networking events, facilities maintenance priorities, or IT support desk staffing during peak hours.

Whether you're a boutique coworking space or a multi-location operator, this template gives you professional resource planning that scales with your community, keeps operations running smoothly, and ensures every member gets the experience they deserve.