Coworking Space Lost Item Claim Form

Streamline Your Lost & Found Process with Paperform

Running a coworking space means managing dozens—or hundreds—of members moving through your workspace every day. When items go missing or are found, you need a quick, organized way to reunite people with their belongings without drowning in emails or sticky notes.

This Coworking Space Lost Item Claim Form template is designed specifically for flexible workspace operators who want to professionalize their lost and found process. Whether someone's left behind headphones, a laptop charger, a water bottle, or even their keys, this form captures everything your team needs to verify ownership and arrange a smooth pickup.

What makes this template perfect for coworking spaces?

The form collects membership details to verify the claimant, asks for specific workspace locations and date ranges to help jog memories, and captures detailed item descriptions including photos—so your front desk team can quickly match claims to your lost property inventory. You'll also gather when the item was lost and preferred pickup times, including after-hours authorization if your space offers flexible access.

This template helps you replace messy back-and-forth emails with a single, clear submission that keeps everything documented. Your operations team gets all the context they need in one place, and members get a professional experience that shows you care about the details.

Turn claims into workflows with Stepper

Once a claim comes in, you can use Stepper to automate what happens next. Send an instant acknowledgment email, notify your front desk team via Slack, create a task in your operations software, or update a shared Google Sheet that tracks all lost items. If the item requires special handling—like secure storage for electronics or refrigeration for forgotten lunches—Stepper can route those claims differently based on conditional logic.

Paperform is trusted by coworking spaces, office managers, and hospitality teams worldwide for its flexibility, brand-friendly design, and powerful integrations. This template gives you a professional foundation to manage lost property claims efficiently, reduce member frustration, and keep your operations running smoothly—all without a single line of code.