Coworking Space Hot Desk Reservation Form

Streamline Your Coworking Space Bookings with Paperform

Managing hot desk reservations doesn't have to mean juggling spreadsheets, emails, and payment links. This Coworking Space Hot Desk Reservation Form template helps coworking operators, shared workspace managers, and flexible office providers create a seamless booking experience that handles everything from availability to payment in one professional form.

Built for Modern Workspace Management

Whether you're running a boutique coworking space, a corporate flexible office hub, or a community workspace, this template is designed for the day-to-day reality of hot desk management. Members and drop-in users can reserve desks by the hour or day, add parking spots, select amenity access, and receive automatic member discounts—all without back-and-forth messages or manual invoicing.

The form includes smart pricing calculations that update in real-time as guests choose their booking duration, amenities, and add-ons. Member discounts are applied automatically based on membership status, and conditional logic ensures guests only see relevant options based on their selections.

Why Coworking Operators Choose Paperform

Paperform gives you complete control over your booking form's look and feel, so it matches your brand and integrates seamlessly into your website. The built-in payment processing means you can collect deposits or full payment upfront via Stripe, PayPal, or Square, reducing no-shows and eliminating manual payment reconciliation.

For growing coworking businesses, Stepper can transform each reservation into an automated workflow—send confirmation emails with access codes, update your capacity management system, notify your community manager, and trigger follow-up messages for feedback or membership upgrades. Everything stays connected without switching between tools.

This template is perfect for coworking space managers, office administrators, community managers, and workspace coordinators who need a professional, conversion-optimized booking experience that works as hard as their space does.