Country Club Board Room Reservation Form

Streamline Your Country Club Board Room Reservations

Managing board room and meeting space reservations at your country club shouldn't feel like coordinating a major event every time. Whether you're hosting a corporate meeting, hosting a board gathering, or planning a member event with dining and golf, this Country Club Board Room Reservation Form brings all the moving pieces together in one elegant, professional experience.

Built for Country Clubs and Private Member Clubs

This template is designed specifically for country clubs, golf clubs, yacht clubs, and other private member organizations that need to coordinate room bookings with additional amenities. From member verification to catering coordination and tee time bundling, everything flows through a single, branded form that your members will actually enjoy using.

What Makes This Template Different

Instead of juggling phone calls, emails, and manual spreadsheets, you get a complete reservation system that handles:

• Member verification and account billing to ensure only authorized members can book premium spaces
• Guest list management with details for each attendee, perfect for club security and catering planning
• Dining service coordination including menu selection, dietary restrictions, and beverage preferences
• Golf tee time bundling so meetings can seamlessly transition to the course
• Flexible setup requirements for A/V equipment, room layouts, and special requests

Automate Your Club Operations with Stepper

Take your reservations to the next level by connecting this form to Stepper—your AI-native workflow automation tool. Automatically send confirmations to your events team, notify the kitchen and golf pro shop, update your club management system, and trigger billing in your accounting software. Stepper ensures nothing falls through the cracks, even when multiple departments need to coordinate.

Perfect for These Roles

This template is ideal for club managers, membership coordinators, event directors, hospitality managers, and operations staff at country clubs, golf clubs, tennis clubs, and other private membership organizations where board rooms and meeting spaces are premium amenities.

Professional, On-Brand, and Easy to Use

With Paperform's document-style editor, you can customize every detail to match your club's branding—from fonts and colors to your club crest and photography. Embed the form on your member portal, share it via email, or use it as a standalone booking page that feels like a natural extension of your club experience.

Trusted by clubs and hospitality organizations worldwide, this template combines the sophistication your members expect with the operational efficiency your staff needs.