Construction Project Scope Change Order Form

Streamline Construction Change Orders with Paperform

Construction projects rarely go exactly to plan. Whether it's a client requesting upgraded materials, unforeseen site conditions requiring design modifications, or value engineering opportunities that emerge mid-project, change orders are an inevitable part of construction management. This Construction Project Scope Change Order Form gives contractors, project managers, and construction firms a professional, structured way to document, price, and approve modifications—all in one digital workflow.

Built for Construction Professionals Who Value Clarity

This template is designed specifically for general contractors, subcontractors, construction project managers, and builders who need to maintain tight control over project scope, budget, and timeline. Instead of passing around Word documents, PDFs, or email chains that create confusion and risk, this form captures every detail of the proposed change in a standardised format that protects all parties and keeps projects moving forward.

The built-in cost impact calculator automatically computes material costs, labour hours, markup percentages, and total change order value—giving clients instant transparency and reducing back-and-forth negotiations. Timeline adjustment fields let you document how the change affects the project schedule, while the blueprint revision upload feature ensures the latest drawings are always attached to the change order for reference.

From Request to Approval in One Seamless Flow

With Paperform's conditional logic, you can route different change order types through appropriate approval paths. Small changes under a certain dollar threshold might auto-notify the client, while larger scope modifications can trigger internal review before client presentation. The Papersign integration (papersign.com) takes this further—once a change order is submitted, you can automatically generate a professional change order agreement and send it for secure eSignature from both contractor and client, creating a legally binding record without printing a single page.

For teams managing multiple projects simultaneously, Stepper workflows (stepper.io) can automate the entire change order lifecycle: route high-value changes to estimators for detailed pricing, update project management systems like Procore or BuilderTrend, notify accounting of budget impacts, and keep everyone in the loop via Slack or email—all triggered automatically when a change order is submitted.

Professional, Brand-Aligned Documentation

Construction firms build their reputation on professionalism and reliability. This template's clean, structured layout presents change orders in a format that clients understand and trust. You can customise colours, fonts, and branding to match your company identity, and even embed the form on your project portal or send it as a standalone link for each project.

With Paperform's SOC 2 Type II compliance and secure file uploads, you can confidently handle sensitive project documents, cost breakdowns, and signed agreements, knowing your data is protected to enterprise standards—without enterprise complexity.

Whether you're a residential builder handling kitchen remodels, a commercial contractor managing multi-million dollar projects, or a specialty subcontractor coordinating trades, this Construction Project Scope Change Order Form brings structure, speed, and professionalism to one of construction's most critical processes.