Commercial Real Estate Lease Agreement

Streamline Your Commercial Lease Process with a Professional Digital Agreement

Managing commercial real estate leases doesn't have to mean drowning in paperwork, chasing signatures, or manually tracking lease terms. Whether you're a property manager overseeing multiple commercial properties, a landlord leasing retail or office space, or a real estate attorney preparing lease documents for clients, this Commercial Real Estate Lease Agreement template gives you a complete, structured digital solution that captures all the essential details while creating a professional experience for both parties.

Why Commercial Real Estate Professionals Choose Digital Lease Agreements

Traditional commercial lease processes involve printing multi-page documents, scheduling in-person signings, and managing complex amendment processes. With Paperform's commercial lease agreement template, you can collect all necessary information through a clear, step-by-step form that guides tenants through premises details, rent structures, CAM charges, improvement allowances, and use restrictions—then automatically route the completed agreement for electronic signature using Papersign (papersign.com).

This template is designed specifically for property managers, commercial real estate brokers, landlords, building owners, and real estate attorneys who need a reliable, repeatable process for creating commercial lease agreements that comply with standard commercial leasing practices.

What Makes This Commercial Lease Agreement Template Essential

This form captures everything needed for a legally sound commercial lease agreement:

Property & Premises Details – Document the exact leased space including suite numbers, square footage, building address, and any included parking spaces or storage areas. Clear premises descriptions prevent disputes and ensure both parties understand exactly what's being leased.

Base Rent Structure – Establish monthly base rent amounts, payment due dates, acceptable payment methods, and any rent escalation schedules. The form supports various rent structures including fixed, graduated, or percentage-based arrangements common in commercial leases.

CAM Charges & Operating Expenses – Define Common Area Maintenance charges, how they're calculated (pro-rata share or fixed amount), what expenses are included, and how often CAM reconciliations occur. Transparency in operating expenses is critical for tenant satisfaction and legal compliance.

Tenant Improvement Allowances – Specify any tenant improvement (TI) allowances, construction responsibilities, approval processes for modifications, and restoration requirements at lease end. This section protects property owners while giving tenants clarity on what improvements they can make.

Lease Term & Options – Set the initial lease term, commencement date, expiration date, and any renewal options with associated terms. Include notice periods for renewals and conditions under which renewal options can be exercised.

Permitted Use & Restrictions – Define how the tenant may use the premises, any prohibited activities, hours of operation limitations, and compliance requirements with zoning laws and building regulations. This protects property value and ensures tenant uses align with the property's positioning.

Security Deposits & Insurance – Specify security deposit amounts, conditions for return, and required insurance coverage including liability and property insurance. These protections are fundamental to risk management in commercial leasing.

Perfect For Commercial Real Estate Professionals

This template is trusted by property managers overseeing shopping centers, office buildings, and industrial parks; commercial real estate brokers facilitating lease transactions; landlords with retail or office properties; real estate attorneys preparing lease documents; and property owners transitioning from residential to commercial leasing.

The form works beautifully for various commercial property types including retail spaces, office suites, industrial warehouses, medical office buildings, restaurant locations, and mixed-use developments.

Automate Your Lease Workflow with Stepper

Once a lease agreement is submitted, you can use Stepper (stepper.io) to automate your entire lease execution process. Create workflows that automatically send the completed lease for signature via Papersign, add the tenant to your property management software, create calendar reminders for rent due dates and lease renewal notices, generate welcome packets with building access information, notify your accounting team to set up billing, and update your available space inventory.

For property managers handling multiple properties, Stepper can route different lease types to appropriate approval chains, ensure all required insurance certificates are received before lease commencement, and trigger onboarding sequences that set new tenants up for success.

Built for Professional Results

This commercial lease agreement template creates a professional, trustworthy experience that reflects well on your property and management capabilities. The clean, document-style layout guides tenants through each section logically, with conditional fields that adapt based on lease type and property specifics.

The form supports calculation fields for automatic rent totals, pro-rata CAM charges based on square footage, and security deposit calculations—reducing errors and saving time on manual calculations.

Secure, Compliant, and Scalable

With Paperform's SOC 2 Type II compliance, your sensitive lease data and tenant information remain protected. The platform supports conditional logic so you can adapt the agreement based on property type, lease structure, or specific tenant requirements, ensuring every lease captures the right information without overwhelming tenants with irrelevant fields.

For real estate companies managing multiple properties or client portfolios, Agency+ features let you maintain separate branded forms for each property or client while managing everything from a centralized dashboard.

Get Started in Minutes

This template is ready to customize with your specific lease terms, property details, and branding. Add your company logo, adjust the rent structure fields to match your standard agreements, customize the use restrictions for your property type, and integrate with your property management system to keep tenant records synchronized.

Whether you're leasing a small retail suite or a multi-floor office space, this Commercial Real Estate Lease Agreement template on Paperform gives you the professional tools you need to close deals faster, reduce administrative burden, and create clear agreements that protect everyone involved.