Classic Car Restoration Project Intake Form

Professional Classic Car Restoration Made Simple

If you're running a classic car restoration shop or are a skilled restoration specialist, you know that every project begins with understanding exactly what the client envisions and what the vehicle actually needs. The Classic Car Restoration Project Intake Form by Paperform gives you a structured, professional way to capture every detail from day one—from current condition assessments to budget expectations and visual documentation—all in one beautifully designed form that reflects the craftsmanship you bring to every build.

Why classic car restoration businesses need a better intake process

Classic car restoration isn't just mechanical work—it's part art, part engineering, and entirely dependent on clear communication between shop and owner. Without a detailed intake process, you risk misaligned expectations, scope creep, and projects that drift beyond the original timeline and budget. Traditional paper forms or back-and-forth emails don't capture the nuance or visual detail these projects demand, and they make it harder to reference key information later in the build.

This template helps restoration shops, custom garages, and automotive specialists collect everything they need upfront: vehicle details, current condition across multiple systems, restoration goals (concours-level vs. driver quality vs. restomod), budget ranges, timeline preferences, and high-quality reference photos—all submitted through one professional, mobile-friendly form that clients can complete at their own pace.

Built for automotive professionals who value quality and detail

This form is designed specifically for classic car restoration shops, custom auto builders, vintage vehicle specialists, and automotive restoration consultants who need to qualify leads, scope projects accurately, and set realistic expectations from the first conversation. Whether you're restoring muscle cars, European classics, vintage trucks, or hot rods, this template adapts to your workflow while maintaining the detail-oriented approach your craft demands.

The form walks clients through:

• Vehicle identification: Make, model, year, VIN, current mileage, and ownership history
• Comprehensive condition assessment: Body, paint, interior, engine, transmission, suspension, electrical, and chrome/trim—helping you spot problem areas before the car even arrives
• Restoration goals and scope: Whether they want a numbers-matching concours build, a reliable driver, or a modern restomod with performance upgrades
• Budget and timeline: Realistic ranges that help you determine fit and prioritize projects
• Visual documentation: Photo uploads showing current condition, problem areas, and inspiration references

By collecting all this information upfront, you can provide more accurate quotes, reduce surprises during teardown, and ensure every client understands what's involved in bringing their dream car back to life.

How Paperform makes automotive intake forms better

Unlike generic form builders or static PDFs, Paperform is built for businesses that need flexibility, polish, and real functionality. The doc-style editor means you can organize your form exactly how you think about restoration projects—grouping questions by system, adding context with photos or videos of past builds, and using conditional logic to show or hide questions based on restoration type.

For example, if a client selects "numbers-matching restoration," you can automatically show questions about original parts sourcing and authenticity documentation. If they choose "restomod," you can ask about modern drivetrain preferences, suspension upgrades, and performance goals. This keeps your form lean and relevant for every type of project.

The image upload field is particularly powerful for restoration shops. Clients can submit dozens of photos directly through the form on their phone or desktop, giving you a complete visual record before you even schedule an in-person assessment. No more hunting through email attachments or text messages—all photos are organized with the submission and can be referenced throughout the project.

Automate your restoration workflow with Stepper

Once a project intake is submitted, the real work begins—and Stepper (stepper.io), Paperform's AI-native workflow automation tool, can handle all the follow-up automatically. Set up workflows that:

• Send a personalized thank-you email with next steps and estimated response time
• Create a new project record in your shop management system or Airtable database
• Notify your lead estimator or project manager via Slack or SMS
• Schedule a follow-up call or in-person vehicle assessment
• Add the client to a CRM like HubSpot or Pipedrive with all project details attached
• Generate a preliminary scope document or quote request based on the submission

This means less time on admin work and more time under the hood doing what you do best. Every lead is captured, routed, and followed up on automatically—no manual data entry, no missed opportunities.

Payments, contracts, and client communication—all connected

As your restoration project moves forward, Paperform keeps everything connected. Use Papersign (papersign.com) to turn your estimate into a binding work agreement with eSignatures, keeping all terms, scope, and budget locked in before you start disassembly. Accept deposits or milestone payments through integrated payment processors like Stripe or PayPal, and use follow-up forms to keep clients updated on progress, request decisions on parts sourcing, or schedule pickup appointments.

Because everything ties back to the original intake submission, you maintain a complete project history from first inquiry to final delivery—making it easy to reference client preferences, budget discussions, and condition notes at any point in the build.

Designed for automotive shops that care about presentation

Classic car restoration is a passion business, and your intake form should reflect the same level of care and attention to detail you bring to every build. With Paperform's design flexibility, you can match your shop's branding with custom fonts, colors, button styles, and background images—whether that's a vintage garage aesthetic, clean modern minimalism, or bold hot rod vibes.

Embed the form directly on your website, share it via a custom link, or even set it up on its own branded domain. Every touchpoint reinforces your professionalism and helps you stand out in a competitive market where clients are choosing a shop not just for skill, but for trust and communication.

Trusted by automotive professionals and SMBs worldwide

Paperform is used by over 500,000 businesses globally, including automotive specialists, service shops, custom builders, and restoration garages. It's SOC 2 Type II certified and GDPR compliant, giving you and your clients confidence that sensitive information—like VINs, contact details, and project budgets—is handled securely.

Whether you're a solo builder taking on a handful of passion projects each year or a growing shop managing multiple restorations simultaneously, Paperform scales with you. Start with the free plan to test your workflow, then upgrade to Essentials or Pro as your project volume and automation needs grow—all with transparent pricing and no surprises.

Get started in minutes, not days

This Classic Car Restoration Project Intake Form template is ready to use right now. Simply customize the questions to match your specific services and restoration specialties, adjust the branding to match your shop, and start collecting detailed project inquiries that help you scope accurately, quote confidently, and deliver restorations that exceed expectations.

Stop chasing information across emails, texts, and phone calls. Let Paperform handle the intake process so you can focus on what you love—bringing classic cars back to life.