City Planning Public Hearing Comment Form

Make Your Voice Heard in City Planning Decisions

Public hearings are a cornerstone of democratic city planning, giving residents a direct channel to influence development projects in their communities. This City Planning Public Hearing Comment Form template makes it simple for municipal planning departments to collect, organize, and respond to citizen feedback on proposed developments—from residential complexes and commercial centers to infrastructure projects and zoning changes.

Streamline Public Participation with Paperform

Traditional public comment processes often rely on in-person testimony, email submissions, or paper forms that are difficult to track and analyze. With Paperform, planning departments can create a professional, accessible online form that:

• Captures detailed feedback on specific development projects, including environmental concerns, traffic impact, community character, and more
• Organizes submissions automatically by project, concern type, and commenter information for efficient review
• Ensures transparency with confirmation emails and clear next steps for participants
• Improves accessibility with 24/7 availability, mobile-friendly design, and conditional logic that adapts to each commenter's specific concerns

This template is designed for city planning departments, zoning boards, municipal governments, and community development offices that want to modernize public engagement while maintaining compliance with public hearing requirements.

Automate Follow-Up and Reporting

Once comments are submitted, Stepper can help your planning team automate the administrative work that follows. Create workflows that automatically route comments to the appropriate project manager, send acknowledgment emails to residents, compile summary reports for planning commissioners, and flag urgent concerns for immediate review. This means your team spends less time on data entry and more time on meaningful community engagement and thoughtful planning decisions.

Whether you're managing a controversial rezoning application, a major mixed-use development, or routine variance requests, this form template helps you collect comprehensive, organized public input that strengthens decision-making and builds community trust.