Catering Service Waiver & Agreement

Protect Your Catering Business with a Professional Service Waiver

Running a catering business means juggling countless details—from dietary restrictions to venue logistics. This Catering Service Waiver & Agreement template helps you capture critical information upfront while protecting your business from liability, all in one streamlined form.

Why Catering Services Need Digital Waivers

Traditional paper waivers get lost, signatures are illegible, and critical allergy information might not make it to your kitchen team. With Paperform, you can create an on-brand digital waiver that clients complete before your event, ensuring you have everything documented and easily accessible when you need it.

This template is designed specifically for catering companies, food truck operators, event caterers, and personal chef services who need to:

• Capture food allergies and dietary restrictions in detail, with conditional follow-up questions
• Document venue access requirements including load-in times, parking, kitchen facilities, and power needs
• Obtain liability releases for food service, equipment setup, and property access
• Collect equipment and setup specifications to ensure you arrive prepared
• Gather emergency contact information for peace of mind

Built for Professional Food Service Operations

The form walks clients through disclosure sections covering severe allergies, religious dietary requirements, and special requests, then moves into practical logistics like venue access codes, loading dock details, kitchen equipment availability, and cleanup expectations. Conditional logic ensures you only ask relevant follow-up questions based on their answers, keeping the experience smooth while capturing comprehensive details.

With integrated Papersign (papersign.com), you can automatically generate a formal service agreement from the waiver responses and send it for eSignature, creating a complete audit trail from initial disclosure through signed contract. This is especially valuable for corporate catering, wedding services, and high-value events where documentation matters.

Automate Your Catering Workflow with Stepper

Once a client submits their waiver, use Stepper (stepper.io) to automatically:

• Send waiver details and allergy information directly to your kitchen team via email or Slack
• Create a new event in your project management tool with all venue access details
• Update your CRM with client preferences and dietary notes for future bookings
• Generate a pre-event checklist based on their equipment and setup requirements
• Trigger reminder emails to clients about final headcounts and last-minute changes

This means your front-of-house and kitchen teams always have the information they need, exactly when they need it, without manual data entry or risk of miscommunication.

Trusted by Food Service Professionals

This template is ideal for catering companies, corporate event caterers, wedding caterers, food truck operators, private chef services, meal prep businesses, and hospitality venues that want to streamline client intake, protect against liability, and deliver exceptional service. With Paperform's SOC 2 Type II compliance and secure data handling, you can confidently collect sensitive health information and maintain professional documentation standards.

Whether you're catering intimate dinners or large corporate events, this waiver template ensures you start every service with clarity, compliance, and confidence.