Catering Company Supplies Request Form

Planning a catered event shouldn't mean drowning in spreadsheets and email chains. This Catering Company Supplies Request Form streamlines the entire ordering process, helping catering businesses, event planners, and office managers gather accurate requirements, calculate costs, and track dietary needs—all in one place.

Built specifically for catering companies and food service teams, this template combines event logistics with intelligent calculations. The built-in headcount calculator automatically totals your guest numbers across different meal types, while the dietary restrictions matrix ensures no one gets left out. Real-time per-plate cost breakdown gives you instant visibility into pricing, so you can make informed decisions before confirming orders.

Whether you're managing corporate lunches, wedding receptions, or conference catering, this form adapts to your workflow. The conditional logic shows only relevant questions based on event type and requirements, keeping the experience smooth for requesters while capturing everything your kitchen team needs to execute flawlessly.

Paperform makes this work seamlessly. The calculation engine handles complex pricing logic—factoring in portion sizes, dietary accommodations, and equipment rentals—updating totals in real time as customers fill out the form. Connect it to Stripe or PayPal to take deposits or full payment upfront, reducing no-shows and securing your prep costs.

Need to coordinate with your team? Use Stepper to automatically route approved requests to your kitchen manager, send shopping lists to procurement, and trigger reminder emails to clients a few days before their event. Everything flows from the form submission without manual handoffs.

For catering businesses managing multiple venues or franchise operations, Paperform's Agency+ plan lets you roll out branded versions of this template across locations, keeping your process consistent while maintaining local flexibility. And with SOC 2 compliance and data security built in, you can trust that client information and payment details stay protected.

Stop chasing details over email and start capturing complete catering requests the first time. This template helps you deliver exceptional service while keeping your operations running smoothly.