Free Form Templates →Facilities & Workspace → Visitor Management

Visitor Management Forms and Templates

Managing visitors, contractors, and guests shouldn't be a hassle. Whether you're running a corporate office, school, hospital, or event venue, Paperform's visitor management templates help you create professional check-in experiences that prioritize security, compliance, and efficiency.

Our customizable forms let you capture essential visitor information, issue digital guest passes, record NDA agreements, and track attendance—all from a single, streamlined platform. With conditional logic, you can tailor questions based on visitor type, automatically route notifications to the right team members, and ensure your reception area runs smoothly.

Who Are These Templates For?

Visitor management forms are perfect for:

• Office managers coordinating employee guests and contractor access
• Security teams maintaining visitor logs and compliance records
• Schools and universities tracking parent, vendor, and visitor entry
• Healthcare facilities screening patients and managing appointment check-ins
• Event venues registering attendees and issuing access credentials

Paperform Features That Make a Difference

Create forms that do more than collect names. Accept electronic signatures with Papersign for NDAs and safety waivers, collect photos for temporary badges, and integrate with your existing security systems. Use Stepper workflows to guide visitors through multi-step registration processes, and set up automated email confirmations with QR codes for contactless check-in.

Get started in minutes with our pre-built templates, then customize everything from branding to functionality to match your organization's needs.