Cannabis Dispensary Vendor Registration Form

Streamline Cannabis Vendor Registration with Paperform

Managing vendor relationships in the cannabis industry requires strict compliance, thorough documentation, and meticulous record-keeping. This Cannabis Dispensary Vendor Registration Form template helps dispensaries, retailers, and cannabis businesses onboard new suppliers while ensuring full regulatory compliance from day one.

Built for Cannabis Industry Compliance

The cannabis industry operates under strict state and local regulations. Dispensaries need to verify that every vendor partner holds valid licenses, provides third-party lab testing certificates, maintains proper insurance coverage, and follows all cultivation and handling protocols. This template captures all essential compliance documentation in one organized workflow, reducing the risk of regulatory violations and creating a clear audit trail.

What This Template Captures

This vendor registration form collects comprehensive business information, state licensing details, cultivation and product specifications, quality assurance documentation, testing certificates, and product liability insurance verification. The form is structured to gather everything you need for compliance review while creating a professional onboarding experience for your supplier partners.

Automate Your Vendor Approval Workflow

Once a vendor submits their registration, you can use Stepper (stepper.io) to automate your entire approval process. Route submissions to your compliance officer for license verification, trigger background checks, send approval notifications, and automatically add approved vendors to your supplier database or inventory management system. No more manual follow-ups or lost paperwork—everything flows from submission to approval seamlessly.

Secure Document Collection

Vendors can upload licenses, insurance certificates, lab reports, and safety data sheets directly through the form. All files are securely stored and linked to the vendor profile, making it easy to reference during audits or compliance reviews. With Paperform's SOC 2 Type II compliance, you can trust that sensitive business documents are handled with enterprise-grade security.

Perfect for Dispensaries, Cultivators, and Cannabis Retailers

Whether you're a multi-location dispensary chain, a craft cannabis retailer, or a vertically integrated operation, this template adapts to your vendor management needs. The conditional logic ensures vendors only see questions relevant to their product category, creating a streamlined experience while maintaining thorough documentation standards.

Paperform's integration capabilities mean you can connect submissions directly to your CRM, compliance tracking software, or inventory management platform—keeping all your vendor data synchronized across your tech stack without manual data entry.

Start building compliant, professional vendor relationships with a registration process that protects your business while respecting your partners' time.