Bed and Breakfast Room Reservation Form

Perfect for B&B Owners Who Want to Deliver Personal Service from the First Click

Running a bed and breakfast is all about creating memorable, personal experiences—and that starts the moment a guest decides to book. This Bed and Breakfast Room Reservation Form helps you capture everything you need to prepare a warm welcome, from room preferences and dietary requirements to special occasions and arrival times, all in one beautiful, on-brand form.

Built with Paperform, this template gives you the flexibility to showcase your unique rooms, offer breakfast customization, promote special packages, and handle deposits or full payments—without needing a clunky booking platform or developer help. The form works like editing a document, so you can add your own photos, adjust questions, update pricing, and match your B&B's personality in minutes.

Why B&B Owners and Hospitality Pros Love This Template

Whether you're a boutique inn, countryside retreat, heritage guesthouse, or coastal B&B, this form is designed for small hospitality businesses that thrive on personal touches. It replaces back-and-forth emails, phone tag, and manual booking logs with a single, streamlined experience that works 24/7.

Guests can browse room options with descriptions and pricing, select dates, choose breakfast preferences, add romantic or celebration packages, and pay a deposit—all in one flow. You'll receive structured submission data that syncs straight into your property management system, Google Calendar, or CRM, so you can focus on hospitality, not admin.

The form includes conditional logic to show relevant follow-up questions (like dietary restrictions when breakfast is included), calculation fields for automatic pricing of add-ons, and payment integration so you can collect deposits or full payment securely via Stripe, PayPal, or Square.

Automate Check-Ins, Confirmations, and Guest Communication

With Stepper (stepper.io), you can turn each reservation into a complete guest journey workflow. Automatically send confirmation emails with booking details, trigger reminder messages a few days before arrival with check-in instructions, update your room availability tracker, notify housekeeping teams, and even request reviews post-checkout—all without lifting a finger.

If you need signed agreements for cancellation policies or house rules, use Papersign (papersign.com) to turn confirmed bookings into eSignature requests, keeping everything linked and legally sound.

Built for Small Hospitality Businesses That Care About Every Guest

This template is trusted by B&B owners, guesthouse managers, boutique hotel operators, and hospitality professionals who want to offer a seamless, personal booking experience that reflects the care and attention guests will receive during their stay. It's SOC 2 Type II compliant, mobile-friendly, and designed to convert browsers into confirmed guests with ease.