Award Ceremony Catering & VIP Service Request Form

Planning an award ceremony requires precision, elegance, and seamless service across multiple event phases. This Award Ceremony Catering & VIP Service Request Form is designed specifically for event planners, venue managers, and hospitality professionals who need to coordinate complex catering operations for prestigious ceremonies.

Whether you're organizing corporate recognition events, industry awards, galas, or entertainment ceremonies, this template helps you capture every detail from VIP green room requirements to intermission service and after-party continuation—all in one streamlined form.

Perfect for:

• Event venues and hotels hosting award ceremonies
• Catering companies specializing in upscale events
• Corporate event planners managing recognition programs
• Entertainment industry professionals coordinating galas
• Conference centers with multi-phase event capabilities

What makes this form essential:

This form goes beyond standard catering requests by addressing the unique flow of award ceremonies. You'll collect information about VIP attendee counts and dietary requirements, green room hospitality needs, quick-serve intermission options that won't disrupt the program, and after-party continuation service—ensuring your catering seamlessly supports every moment of the celebration.

Built on Paperform, this template gives you the professional design and functionality your clients expect. Customize the theme to match your brand, add your logo, adjust pricing for your services, and embed it directly on your website or share it as a standalone booking page.

Streamline with automation:

Connect this form to your operations with Stepper to automatically create event orders in your management system, notify your kitchen and service teams, send confirmation emails with event timelines, and trigger follow-up workflows. Integrate with your CRM, calendar, and project management tools to keep every award ceremony on track from first inquiry to final service.

For caterers and venues that require signed service agreements or venue policies, add Papersign to send contracts for eSignature immediately after form submission, creating a complete booking workflow without the back-and-forth.

With Paperform's payment integrations, you can collect deposits, require pre-payment, or invoice later—whatever suits your business model. The form's conditional logic ensures you only ask relevant questions based on service selections, creating a smooth experience that reflects the quality of your catering.