Automotive Repair Shop Near Miss & Safety Incident Report

Keep Your Auto Shop Safe with Professional Near Miss Reporting

Running an automotive repair shop means managing serious safety risks every day—from lift equipment failures and compressed air incidents to chemical spills and moving vehicles. A near miss today could be a serious injury tomorrow, which is why documenting close calls is critical for any professional shop.

This Automotive Repair Shop Near Miss & Safety Incident Report template helps you capture the details that matter: what happened, where it happened, what equipment was involved, and most importantly, what corrective actions need to happen next. Whether you're running an independent garage, a dealership service center, or a fleet maintenance facility, this form gives your technicians and service advisors an easy way to report safety concerns before they become OSHA recordables.

Built for automotive repair environments

This template is designed specifically for the unique hazards of automotive repair work. It includes fields for common incident types like lift malfunctions, air hose failures, jack stand issues, battery explosions, and brake clean fires. You can document which equipment was involved, which bay or work area, and whether personal protective equipment was being used properly.

The form also helps you identify when additional safety training is needed. If a near miss reveals a knowledge gap—like improper lift operation or compressed air misuse—you can flag it immediately and route the report to your safety coordinator or shop manager.

How Paperform makes safety reporting effortless

With Paperform's conditional logic, you can show or hide follow-up questions based on incident type, so your team only sees relevant fields. For example, if someone reports a lift equipment failure, the form automatically asks for lift number, load capacity, and maintenance history. If it's a compressed air incident, you'll capture PSI levels and hose condition instead.

Use Stepper (stepper.io) to automate what happens after submission: send instant alerts to your safety manager, create tasks in your maintenance tracking system, log incidents in Google Sheets or Airtable, and even trigger mandatory retraining workflows when certain hazard types are reported. You can also set up automatic follow-ups to ensure corrective actions are actually completed, not just documented.

Stay compliant and protect your team

Near miss reporting isn't just good practice—it's often required for OSHA compliance, insurance audits, and ASE/ATRA certification standards. This template gives you a professional, organized way to maintain your safety documentation, demonstrate your commitment to workplace safety, and build a culture where technicians feel comfortable reporting hazards without fear of blame.

Get started with this template today and turn close calls into learning opportunities that keep your shop running safely.