Auto Repair Shop Vehicle Intake Checklist

Streamline Your Auto Shop with a Professional Vehicle Intake Checklist

Running an efficient auto repair shop means capturing every detail from the moment a vehicle arrives. This vehicle intake checklist template helps automotive service centers, independent mechanics, and repair facilities document customer complaints, perform thorough diagnostic procedures, and prepare transparent estimates—all in one organized workflow.

Why Auto Repair Shops Need a Digital Intake Checklist

Paper-based vehicle intake forms create bottlenecks, lead to miscommunication between service advisors and technicians, and make it difficult to track vehicle history. With Paperform's auto repair intake checklist, you can:

• Capture detailed customer complaints with photos and video uploads
• Document pre-existing vehicle condition to protect your shop from liability
• Standardize diagnostic procedures across your team
• Generate professional estimates with pricing calculations built right into the form
• Improve customer communication with automatic email confirmations and updates

Built for Automotive Professionals

This template is designed specifically for auto repair shops, collision centers, fleet maintenance operations, mobile mechanics, and dealership service departments. Whether you're running a small independent garage or managing multiple service bays, this checklist ensures nothing falls through the cracks.

The form captures everything from basic vehicle information and mileage to specific customer concerns, requested services, and technician notes. Conditional logic shows or hides sections based on the type of service, so your team only sees relevant fields.

Automate Your Shop Operations with Stepper

Take your vehicle intake process further by connecting this form to Stepper, Paperform's AI-native workflow builder. Automatically route intake forms to the right technician, create work orders in your shop management software, send estimate approvals to customers via SMS, and update your CRM when jobs are completed. This eliminates manual data entry and keeps your entire team on the same page.

Professional, Mobile-Friendly Forms

Your service advisors can complete this checklist on a tablet at the service counter or use their phone during a walk-around inspection with the customer. The form looks professional, loads quickly, and works offline if needed. Plus, with Paperform's photo and signature capture features, you can document vehicle condition and get customer authorization without printing a single page.

Start using this vehicle intake checklist today to reduce errors, speed up your intake process, and deliver a better customer experience at every touchpoint.