Auto Parts Procurement RFQ Form

Streamline Your Auto Parts Procurement with Paperform

Finding the right auto parts supplier at the right price can make or break your automotive business. Whether you're managing a repair shop, dealership, fleet maintenance operation, or parts distribution center, our Auto Parts Procurement RFQ Form helps you collect detailed, structured quotes from vendors—all in one professional, easy-to-use form.

Built for automotive professionals who need precision

This template is designed specifically for auto service centers, dealerships, fleet managers, and parts distributors who need to gather comprehensive vendor quotes quickly. Instead of chasing suppliers over email or phone, you can share one link and receive standardized responses that include part specifications, pricing, delivery timelines, quality certifications, and warranty terms.

The form captures everything from OEM part numbers and fitment details to quantity requirements and compliance standards, ensuring you can compare vendors fairly and make informed procurement decisions. Conditional logic shows relevant fields based on part type and urgency, keeping the form streamlined while gathering all the details you need.

Connect your entire procurement workflow

With Paperform's native integrations and Stepper workflow automation, you can turn each RFQ submission into a complete procurement process. Automatically send quotes to your inventory management system, notify your purchasing team via Slack or email, create tasks in your project management tool, and even trigger approval workflows when quotes exceed certain thresholds.

Add payment processing for deposits, use Papersign to convert approved quotes into signed purchase orders, and track the entire vendor evaluation process from initial RFQ through to delivery—all connected to the original form submission.

Why automotive businesses choose Paperform

Paperform gives you the flexibility to brand your RFQ form to match your business, embed it on your supplier portal, or share it as a standalone page. The doc-style editor makes it easy to add your company logo, specific part categories, preferred vendor requirements, and compliance checkboxes without any coding.

With SOC 2 Type II compliance and robust data security, you can trust Paperform to handle sensitive vendor information and pricing data. Plus, AI Insights can help you analyze multiple vendor responses to identify the best value, fastest delivery, or highest quality options across dozens of submissions.

Trusted by automotive professionals worldwide, this template helps you bring structure, speed, and professionalism to your parts procurement process—so you can focus on keeping vehicles running and customers happy.