Webinar Registration App & Software

Webinar Registration Software

Webinars made easy. Automate your very own webinar registration system and start receiving registrants today! Here is a quick rundown of how you can set this up with Paperform.

1. Use this template.

Go to the template page and click "use this template." If you do not have a Paperform account, you will need to sign up for a free trial first (no Credit Card details required). You also can begin a form from scratch; however, using our templates is a great way to get familiar with our form-builder.

2. Personalize the form.

This template includes a dummy logo, 'Young Minds.' You can easily change or remove this by merely clicking on the logo; a bar will appear above with clickable icons. Click the 'picture' icon to replace the image with one of your own. If you wish to delete this particular image, click the 'X' icon. You also have the ability to change the placement and even attach a hyperlink.

Find out more about adding images to your form.

Treat the text within the form-builder, much like you would a word-doc; this includes question titles and descriptions. You also can align your text as well as change the particular text font or size. Highlight the correlating text, and a tab will appear with these options.

3. Change the appearance of the form.

Now that we have looked at how we can change your form's basics, we will want to personalize the form further. You can change your form's appearance by heading to your 'Theme' settings (colored waterdrop icon)—the 'Theme' settings are located in the top-right corner of your form-builder. From here, you can edit your form's theme layout, text appearance, and overall appearance. You also have the option to edit the translation settings of your form.

Find out more about translations.

You can personalize the question fields, register (submit) button, and typography from here. You also have the ability to manage such appearance settings as the background color and even upload a background image.

https://s3-us-west-2.amazonaws.com/secure.notion-static.com/2a6926f3-9136-4d30-9fb4-41c11885dfda/Untitled.png

4. Upload a video.

This template includes a video, a great way to inform registrants what they should expect from the upcoming webinar. You will want to ensure you have a high conversion rate and receive as many registrants as possible; including a video to detail the webinar is necessary. You can easily replace or remove the video by clicking the 'X' icon or replacing our YouTube URL with a URL of your own. You can add video links from Wistia, Vimeo, and YouTube to your forms.

https://s3-us-west-2.amazonaws.com/secure.notion-static.com/af95fb9e-d5d0-4870-b74c-bb4b69a7963d/Untitled.png

5. Put through a test submission.

Now it is time to see how your form looks, click the 'view' (eye icon) button to go to the live view of your form. Fill in the form and submit it. You can access submissions via the dashboard.

Find out more about how Paperform results and reporting appear.

6. Create and Host your Webinar using GoToWebinar.

With Paperform's direct integration with GoToWebinar it is easier than ever to host a Webinar as well as manage registrants. Simply sign-up for an account here. Once you have followed the prompts and verified your account, you can follow the simple process found here to create a webinar.

Awesome! Now that you have created a webinar, all that is left is to integrate it with your form and make accepting registrants all the much easier. To do this head to After Submission > Integrations and Webhooks. From here, click on the GoToWebinar icon found in direct integrations. Then follow the prompts to connect your account and select what information is rolled onto your GoToWebinar account. Easy! Now, every time a person registers for your webinar, they are automatically added as an attendee and will receive an email with the needed information.

https://s3-us-west-2.amazonaws.com/secure.notion-static.com/5a3b32f2-67da-4e56-bcc1-50ad35337ccd/Untitled.png

7. Connect your HubSpot CRM tool to your form.

Another direct integration we have implemented in this form is with the CRM tool HubSpot. You have the ability to collect the information of registrants for future use. However, it may be possible that your registrants do not want this and so this particular template asks the registrant the question 'Do you wish to receive promotional and better your opportunity for your future?'. You have the ability to set the integration to only occur if they select Yes to this question.

https://s3-us-west-2.amazonaws.com/secure.notion-static.com/bb3ed417-2ac2-43fe-8522-5907a2f23b35/Untitled.png

8. Set-up an automatic after submission email.

To set up a confirmation email that will automatically send once a customer has submitted their form, go into After Submission > Emails. Then click 'add email,' follow the prompts, and create your automatic email. You can pipe answers from your submitter into this section, such as their email or name.

Find out more about answer piping.

9. Final checklist.

Before making your form live you'll want to do the following:

  1. Edit the title, description, cover image and custom URL under Configure>Details.
  2. Customize the submission page message under After Submission > Success Pages & Redirect.

You're done! You can get the URL or embed code of the online order form under the Share menu in the form editor.

Happy form making!

Need help?

Paperform support is here to help, but we're also currently offering free office hours during the COVID-19 pandemic. Book a time to chat with an expert to find out more about how Paperform can be tailored to your needs.

If you're impacted financially, you can also apply for assistance for paid plans.