Appliance Repair Request Form

Managing appliance repairs across multiple units can be a complex juggling act for property managers and maintenance teams. From tracking warranty status to deciding between repair and replacement, every decision impacts both your budget and tenant satisfaction. This Appliance Repair Request Form template is designed specifically for multi-family housing operations to bring order and efficiency to your appliance maintenance workflow.

Built with Paperform, this template captures all the critical details you need upfront: unit information, appliance make and model, warranty status, problem descriptions with photo documentation, and tenant contact details. The intelligent conditional logic guides submitters through the right questions based on appliance type and issue severity, ensuring you collect consistent, actionable information every time.

Perfect for property managers, maintenance coordinators, and facility teams, this form helps you prioritize urgent repairs, track warranty coverage to avoid unnecessary costs, and maintain a clear audit trail for tenant reimbursement requests. Whether you're managing a small apartment building or a large residential complex, having a standardized intake process means faster response times and better communication with residents.

The template includes fields for appliance specifications, purchase date tracking for warranty validation, photo uploads for damage assessment, and preferred appointment scheduling—everything you need to dispatch the right technician with the right parts on the first visit. You can easily integrate responses with your property management software using Paperform's native integrations or connect to Stepper to automate work order creation, vendor notifications, and follow-up communications.

Paperform's document-style editor makes it simple to customize this template to match your property's branding and specific maintenance policies, while conditional logic ensures tenants only see relevant questions. With built-in payment capabilities, you can even process security deposit deductions or tenant-responsibility fees directly through the form. Start streamlining your appliance maintenance workflow today with this comprehensive, professional template designed specifically for multi-family housing operations.