Amazon FBA Dropshipping Vendor Application

Streamline Your Amazon FBA Dropshipping Partner Applications

Finding reliable dropshipping vendors for your Amazon FBA business is crucial to maintaining inventory, meeting customer expectations, and scaling profitably. This Amazon FBA Dropshipping Vendor Application template helps you thoroughly vet potential suppliers, assess their capabilities, and ensure they meet your operational and compliance requirements—all through a professional, structured online form.

Built with Paperform, this template replaces messy email threads and scattered spreadsheets with a single, comprehensive vendor intake form that captures everything you need to make informed partnership decisions.

Why This Template Works for Amazon FBA Sellers

Whether you're an established FBA seller expanding your supplier network or just starting to build relationships with dropshipping partners, this template helps you:

• Qualify vendors quickly with detailed questions about business structure, experience, and product categories
• Assess inventory capabilities including stock levels, replenishment timeframes, and order volume capacity
• Verify insurance and compliance to protect your business from product liability issues
• Evaluate technical readiness by collecting API integration capabilities and data feed specifications
• Understand fulfillment logistics with clear questions about processing times, shipping methods, and carrier partnerships

The form guides applicants through a logical flow—from basic business information through to technical requirements—ensuring you receive complete, actionable applications every time.

Perfect for E-commerce Businesses and Amazon Sellers

This template is designed specifically for:

• Amazon FBA sellers looking to expand their product catalog through dropshipping partnerships
• E-commerce agencies managing vendor relationships for multiple FBA clients
• Private label brands seeking reliable manufacturers and suppliers with FBA experience
• Multi-channel retailers who need vendors capable of direct-to-Amazon fulfillment
• Product sourcing teams evaluating multiple suppliers for specific product categories

The questions are tailored to the unique needs of the Amazon marketplace, including references to FBA requirements, product liability considerations, and the technical integrations that make dropshipping relationships scalable.

Key Features That Save Time and Reduce Risk

This isn't just a basic contact form—it's a comprehensive vendor qualification system:

• Business verification sections capture company details, tax information, and years in operation
• Product category assessment helps you understand their catalog and alignment with your needs
• Inventory management questions reveal their stock tracking systems, minimum order quantities, and replenishment capabilities
• Fulfillment timeframe tracking ensures expectations are clear around processing and shipping windows
• Product liability insurance verification with file upload for certificate of insurance documents
• API and integration requirements to assess technical compatibility with your systems
• Conditional logic shows relevant follow-up questions based on their capabilities and experience level

Every field is designed to help you spot red flags early and identify vendors who can truly support your Amazon FBA growth.

Automate Your Vendor Onboarding Workflow with Stepper

Once a vendor submits their application, you can use Stepper to automate what happens next:

• Route applications to your sourcing team or category managers based on product type
• Send to Google Sheets or Airtable to build a vendor database that's easy to search and compare
• Trigger approval workflows that notify stakeholders when high-quality vendors apply
• Create tasks in Asana, ClickUp, or Monday to schedule follow-up calls or due diligence steps
• Update your CRM (HubSpot, Pipedrive, etc.) to track vendor relationships over time
• Send automated follow-ups to vendors who meet your initial criteria

Stepper turns each application into the start of a structured onboarding process, so nothing falls through the cracks and you can move quickly on the best opportunities.

Customizable, On-Brand, and Easy to Share

With Paperform's document-style editor, you can customize this template to match your business:

• Add your logo, brand colors, and custom messaging
• Include additional questions specific to your product categories or compliance needs
• Embed the form on your "Become a Vendor" page or share it via a standalone link
• Adjust conditional logic to show/hide questions based on vendor type or experience level
• Translate into multiple languages if you're sourcing internationally

The form works beautifully on mobile and desktop, so vendors can complete it from anywhere—an important consideration when working with global suppliers.

Built for Growing E-commerce Teams

As your FBA business scales, you need tools that grow with you. Paperform is trusted by over 500,000 teams worldwide, is SOC 2 Type II compliant, and integrates with the tools e-commerce teams already use—Slack for notifications, Zapier and Make for advanced workflows, and Google Workspace or Airtable for data management.

Whether you're a solo seller managing a handful of products or an agency juggling vendor relationships for multiple brands, this template gives you a professional, repeatable system for finding and onboarding the right dropshipping partners.

Get Started in Minutes

This template is ready to use as-is, or you can customize it to fit your exact requirements. Simply add your branding, adjust any questions to match your vendor criteria, and start accepting applications. With Paperform, you're not locked into rigid survey logic—you can edit everything as easily as typing in a document.

Take the guesswork out of vendor selection and build a reliable supplier network that helps your Amazon FBA business thrive.