Alumni Merchandise Order Form

Show Your School Spirit with Custom Alumni Merchandise

Staying connected to your alma mater is easier than ever with a streamlined online merchandise order form. Whether you're looking for a classic hoodie, a commemorative t-shirt, or a personalized stadium blanket, an alumni merchandise order form lets you browse, customize, and purchase items that celebrate your school pride—all from one simple, on-brand page.

Why Alumni Associations Need a Dedicated Merchandise Form

Alumni associations, university foundations, and school spirit shops serve graduates from dozens of years and degree programs. Managing merchandise orders through email threads or spreadsheets quickly becomes chaotic, especially during peak seasons like homecoming, reunions, and graduation. A purpose-built Paperform alumni merchandise order form solves these challenges by:

• Centralizing all orders in one place, with automatic inventory tracking and order summaries
• Capturing personalization details like graduation year, degree program, and custom text—ensuring every item ships correctly the first time
• Accepting payments instantly via Stripe, PayPal, or Square, so you're not chasing down checks or managing manual invoicing
• Offering flexible fulfillment options like homecoming event pickup or direct shipping, reducing logistics headaches and giving alumni the convenience they expect

Built for Alumni Engagement Teams and School Spirit Shops

This template is designed specifically for alumni relations professionals, development coordinators, and campus store managers who need a simple, reliable way to sell branded merchandise without managing a full eCommerce platform. It's perfect for:

• Homecoming and reunion campaigns where you want to drive pre-orders and offer on-site pickup
• Year-round alumni stores selling everything from apparel to drinkware and home goods
• Fundraising initiatives where a portion of proceeds supports scholarships or campus programs
• Class-specific merchandise with grad year embroidery, degree program recognition, or milestone anniversary designs

What Makes This Template Work

This alumni merchandise order form includes everything you need to launch professional, conversion-optimized product sales:

• Alumni information collection: Capture name, email, graduation year, and degree program to personalize items and segment your audience for future campaigns
• Product selection with images: Showcase apparel and merchandise with clear photos, descriptions, sizes, and pricing
• Personalization options: Let buyers add custom text, choose thread colors, or select specific design elements
• Dynamic pricing calculations: Totals update automatically based on item selection, quantity, size, and add-ons
• Pickup or shipping choice: Offer event pickup (like homecoming) or direct shipping with address collection
• Secure payment processing: Accept credit cards, Apple Pay, Google Pay, and more—directly in the form

The form is mobile-friendly, on-brand, and can be embedded on your alumni website, shared via email, or promoted on social media. Every order flows into a central dashboard where you can track fulfillment, manage inventory, and export reports for accounting or vendor coordination.

Automate Order Fulfillment with Stepper

Once an order is submitted, you can use Stepper to automate your entire fulfillment workflow:

• Send order details to your print vendor or campus store team via email or Slack
• Add customer information to your alumni CRM (Salesforce, HubSpot, Raiser's Edge) for future engagement
• Generate packing slips or shipping labels automatically
• Trigger different workflows based on pickup vs. shipping selection
• Update inventory counts in Airtable or Google Sheets in real time

This means your small team can handle hundreds of orders without manual data entry, missed details, or fulfillment delays.

Designed for Educational Institutions and Nonprofits

Alumni associations and university foundations operate in a unique space—you're mission-driven, but you still need professional tools to run campaigns, drive revenue, and deliver great supporter experiences. This Paperform template gives you:

• A polished, branded experience that reflects the quality and tradition of your institution
• Data security and compliance with SOC 2 Type II certification and GDPR readiness, so you can confidently collect personal and payment information
• Flexibility to customize every question, product, price, and confirmation message to match your school's voice and campaign goals
• Scalability to handle small class reunion orders or campus-wide homecoming merchandise drives

Perfect for Homecoming, Reunions, and Year-Round Engagement

Whether you're launching a limited-edition homecoming collection, offering milestone reunion gear, or running a year-round alumni store, this template adapts to your needs. You can duplicate the form for different events, update products seasonally, and use conditional logic to show or hide options based on user selections (like only offering embroidery on certain items).

And because Paperform is built for non-technical users, your alumni engagement coordinator or development assistant can own the entire process—no web developer or IT ticket required.

Get Started in Minutes

With Paperform's AI form builder, you can take this template and customize it to your school's exact needs in minutes. Add your logo, adjust product offerings, update pricing, and match your brand colors—all in a simple, doc-style editor. Then share the link, embed it on your site, or include it in your next alumni email campaign.

Trusted by over 500,000 teams worldwide, Paperform is the go-to platform for educational institutions and nonprofits that need professional forms, payments, and workflows without the complexity of traditional eCommerce platforms.

Start selling alumni merchandise the smart way—on-brand, automated, and built to grow with your community.