Alternative Final Exam Arrangement Request Form

Streamline Alternative Final Exam Requests with Paperform

Managing final exam schedule conflicts is a common challenge for college and university registrars, academic advisors, and department administrators. When students face legitimate scheduling conflicts—whether due to multiple exams scheduled at the same time, religious observances, medical accommodations, or athletic commitments—the traditional paper-based request process can be slow, disorganized, and difficult to track.

This Alternative Final Exam Arrangement Request Form template provides a modern, digital solution that replaces scattered emails and paper forms with a single, streamlined workflow. Students can submit their requests with all necessary documentation in one place, while administrators gain a clear audit trail and approval process.

Built for Higher Education Workflows

This template is specifically designed for college registrars, academic affairs offices, and faculty coordinators who need to:

• Collect complete information upfront including student details, course information, exam schedules, and conflict justification
• Gather required documentation through file upload fields for supporting evidence like medical notes, athletic schedules, or course syllabi
• Route for instructor approval using conditional fields and follow-up workflows
• Maintain compliance with institutional policies and accessibility requirements

The form captures everything needed to evaluate a request: student identification, current enrollment details, conflicting exam information, reason for the conflict, preferred alternative arrangements, and instructor contact information.

Automate Approvals with Stepper

After a student submits their request, you can use Stepper to automatically route the submission to the appropriate instructor or department chair for approval, send reminder emails if approvals are pending, update your student information system, and notify the student of the final decision—all without manual data entry.

Professional, Accessible, and Easy to Embed

With Paperform's design flexibility, you can match your institution's branding with custom fonts, colors, and logos. The form works seamlessly embedded in your university portal, student services website, or learning management system, providing a consistent experience across all digital touchpoints.

Whether you're a small liberal arts college or a large state university, this template gives you the professional infrastructure to handle alternative exam requests efficiently, fairly, and with full documentation—helping both students and administrators navigate what can be a stressful time of year with clarity and confidence.