ABA Therapy Services Agreement

ABA Therapy Services Agreement Template

Finding the right ABA therapy provider for your child is just the beginning. Before treatment can start, families and therapy providers need a clear, comprehensive agreement that outlines treatment goals, session frequency, parent training expectations, insurance coverage, data sharing protocols, and service rates. This ABA Therapy Services Agreement template makes it simple to formalize these important details in one professional, client-friendly form.

Why ABA therapy providers need a dedicated services agreement

Applied Behavior Analysis (ABA) therapy is an evidence-based treatment approach for children with autism spectrum disorder that requires careful planning, consistent communication, and clear expectations between providers and families. A well-structured services agreement helps:

• Set clear treatment goals and expectations from day one
• Document session frequency, duration, and location to avoid scheduling confusion
• Outline parent training and involvement requirements for better outcomes
• Verify insurance coverage and payment terms before services begin
• Establish data collection and sharing protocols that comply with privacy regulations
• Define service rates, cancellation policies, and billing procedures transparently

For ABA therapy practices, developmental centers, behavioral health clinics, and school-based programs, this template replaces lengthy PDF contracts with an interactive, easy-to-complete digital form that families can sign from any device.

What's included in this ABA therapy agreement template

This template captures all the essential elements of a professional ABA therapy services agreement:

Client and guardian information – Collect complete contact details, emergency contacts, and the child's basic information including diagnosis, date of diagnosis, and current services being received.

Treatment goals and plan – Document specific behavioral goals, skill acquisition targets, and the recommended treatment approach. This section ensures families understand what the therapy will focus on and what outcomes to expect.

Session details – Specify the number of hours per week, session frequency (daily, multiple times per week, etc.), session duration, and whether services will be provided in-home, at a clinic, at school, or via telehealth.

Parent training and involvement – Clarify expectations for caregiver participation, including parent training sessions, home program implementation, and communication protocols between sessions.

Insurance and payment information – Verify insurance coverage, collect policy details, confirm authorization requirements, and clearly state service rates, co-pays, out-of-pocket costs, and payment schedules. Include options for private pay arrangements and payment plans if applicable.

Data collection and sharing – Establish how treatment data will be collected, stored, and shared with families. Outline reporting frequency, progress note access, and protocols for sharing information with schools or other providers (with appropriate consent).

Cancellation and termination policies – Define notice requirements for cancellations, rescheduling procedures, fees for missed appointments, and terms for discontinuing services.

Consent and signatures – Include electronic signature fields for parents/guardians to acknowledge understanding and agreement to the terms.

Who benefits from this template

This form is designed for:

• ABA therapy practices and clinics providing intensive behavioral intervention
• Behavioral health centers offering autism support services
• School-based ABA programs serving students with special needs
• In-home therapy providers delivering individualized ABA services
• Developmental pediatric practices incorporating behavioral services
• Board Certified Behavior Analysts (BCBAs) and Registered Behavior Technicians (RBTs) establishing new client relationships

Streamline ABA intake with Paperform and automation

Starting a new ABA therapy case involves more than just the services agreement. With Paperform, you can create a complete intake system that connects your agreement form to the rest of your practice management workflow:

Connected intake packets – Link your services agreement to intake questionnaires, medical history forms, insurance verification requests, and HIPAA consent forms so families complete everything in one session.

Automated insurance verification – Use conditional logic to route insurance information to your billing team and trigger verification workflows based on the insurance carrier selected.

Electronic signatures with Papersign – Once families complete the agreement, automatically generate a formal contract document and send it through Papersign for secure electronic signatures. The signed agreement flows back to the original form submission for a complete audit trail.

Workflow automation with Stepper – Connect your form to Stepper, Paperform's AI-native workflow builder, to automatically:

• Create new client records in your practice management system
• Assign cases to BCBAs based on availability and specialization
• Schedule initial assessments and parent training sessions
• Send welcome emails with intake paperwork and portal access
• Notify your billing team to begin insurance authorization processes
• Update your CRM or Google Sheets with new client details

Secure data collection – With SOC 2 Type II compliance and robust security features, Paperform ensures sensitive client information and protected health information (PHI) are handled securely. Note: While Paperform provides strong security controls, it is not HIPAA compliant, so practices subject to HIPAA should consult with their compliance team.

Design that builds trust with families

Starting ABA therapy can feel overwhelming for families navigating an autism diagnosis. This template is designed to feel approachable and professional rather than intimidating. Paperform's doc-style editor lets you add:

• Warm, welcoming introductions that reassure families they're in good hands
• Embedded videos explaining your therapy approach or introducing the team
• Clear, jargon-free language that explains clinical concepts in parent-friendly terms
• Your practice's branding with custom colors, logos, and fonts
• Conditional questions that only show relevant sections based on previous answers (like in-home vs. clinic-based services)

The form can be embedded directly on your website, shared via a custom-branded link, or sent as part of a new client welcome email, making it easy for families to complete at their own pace.

Why ABA providers choose Paperform

ABA therapy practices across the country trust Paperform to handle their most important client-facing forms because:

• It's faster than PDF contracts – Families can complete, sign, and submit agreements in minutes, not days
• No coding required – Clinical staff and practice administrators can build and update forms without developer support
• Flexible and customizable – Easily adjust treatment options, service rates, and agreement terms as your practice evolves
• Integration-ready – Connect to your EHR, practice management system, billing software, and communication tools
• Professional and branded – Create forms that match the quality of care you provide

Whether you're a solo BCBA building your practice or a multi-location ABA center onboarding dozens of new clients each month, this template gives you a strong foundation for clear, compliant, and family-friendly service agreements.

Get started with better ABA agreements today

Replace confusing contracts and slow paperwork with a modern, digital ABA therapy services agreement that families can complete from any device. With built-in payments, electronic signatures, and workflow automation, Paperform becomes the central hub for your entire client intake process—saving time, reducing errors, and helping you get kids into treatment faster.

Start with this template and customize it to match your practice's unique approach, then connect it to Papersign for secure signatures and Stepper for automated follow-up. It's the complete solution for ABA practices ready to modernize their intake process without sacrificing the personal touch that families value.