How This Design Studio Streamlined Workflows and Won Back Their Time with Paperform

"I can't see how they cannot adopt this as one of their tools simply because it is such a simple, beautiful, easy to use interface. "

Luiz Sifuentes, Founder, Vidalyon Studios

Watch the interview here.

When the tool he built his business around was going to be sunsetted, Luiz Sifuentes faced a make-or-break moment. Instead of folding, he rebuilt—this time with flexibility baked in. Because, when your business depends on your tools, choosing the right ones isn’t optional—it’s survival.

Meet Luiz, Founder of Vidalyon Studios

For Luiz Sifuentes, what began as a passion for coding—akin to Sudoku with real-world stakes—has evolved into a full-fledged agency that balances creativity, complexity, and clarity. Heavily involved in the local business scene and on various committees, Luiz has built a solid client-facing reputation. He founded Vidalyon Studios, a graphic, web design, and development business that’s been thriving for over 15 years in across Texas.

And at the heart of his success? A carefully selected toolstack built on Paperform, Papersign, and Dubble.

Luiz, right, with members of the Franklin Chamber

The Catalyst: A Platform Shutdown That Could Have Killed His Business

Luiz used to run all client sites through Business Catalyst. It was an all-in-one solution—email, CMS, billing, and forms. But when the tool was to be sunset, he was suddenly staring down the barrel of a two-year countdown with dozens of websites and zero contingency.

“I had all my eggs in that one basket. They gave us two years' notice, but I remember saying to my wife, ‘This is a business killer right here. I have to find a new solution, learn that solution, migrate everyone over—and probably do it at cost. I don’t know if I can survive this.’”

Most people would panic. Luiz got methodical and did what great builders do—he started rebuilding smarter.

He spent months testing platforms—not just for features, but for longevity, flexibility, and speed. He found platforms that gave him more control: Duda for site-building, Webflow for flexibility, and Paperform for his forms and workflows.

"The moment I saw Paperform, I subscribed. No hesitation."

Each platform's built-in forms were decent. But Luiz needed his forms to do more—conditional logic, payment gateways, and real-time automation. Luiz needed power.

That’s when he discovered Paperform as a standalone game-changer.

“I remember looking at different form builders and thinking, ‘Okay… this is pretty basic.’ So I went to explore Paperform as a standalone, and that same day—literally—I subscribed. Full feature plan. No hesitation. I just knew this was the one.”

Luiz had finally found a form builder that didn’t feel like an afterthought. With Paperform, he wasn’t hacking together basic input fields—he was creating branded, integrated, automated client workflows.

Real Uses, Real Efficiency

From there, Luiz discovered the Paperform platform of tools, including Papersign and Dubble. He realized that together, all three give him complete control over his client workflows—from first contact to signed agreement to post-launch support. Each app solves a specific pain point, but they’re designed to play well together—so Luiz spends less time stitching tools together and more time delivering real value.

“I can go from someone filling out a form, to triggering a signature request, to sending them a guide—all without writing code or switching platforms. That’s huge for a studio or agency.”

Paperform handles the front-end experience and data collection. Papersign formalizes every project scope and quote, protecting him from scope creep. And Dubble empowers his clients to help themselves with clean, visual instructions.

“Each app solves a real problem, but the magic is how they talk to each other. It’s frictionless. Once it’s set up, I don’t have to think about it.”

Let's breakdown the different ways he uses each app.

Paperform: It Just Works, Every Time.

Luiz uses Paperform for every single form across all his client websites. It’s his default, because it just works—every time.

“I don’t have to think, ‘Is this possible with this tool?’ I just go straight to Paperform. Nine times out of ten, it does exactly what I need—and the tenth time? It still surprises me.”

One of Luiz’s clients, a nonprofit in Dallas, needed a way to collect complex donations online, track them, and stay compliant.

“They’re a nonprofit, so they have to keep costs down—but they also need detailed info from the donor and a way to see, at a glance, what came in."

Luiz wasn't just collecting emails. He needed to build a full-fledged, interconnected workflow.

"With Paperform, I embedded a donation form on their site, branded to them, tied it to their PayPal, pushed submissions to a spreadsheet, and layered scripts on top to calculate totals and fees. The form triggers emails, logs everything, and generates the data they need for year-end reporting. It’s seamless.”

"Papersign protects my business from project creep."

After one client project spiraled beyond its scope (without a signed agreement to rein it in), Luiz knew he needed to make a critical shift.

“The client wasn’t malicious—the scope ballooned and it just got out of hand. And I had nothing to point to. No signed document, no central source of truth. That’s when I said: Never again.”

After he learned the hard way what happens when expectations aren’t documented, he made the shift to ensure every proposal and retainer gets signed through Papersign.

Luiz creates contracts with dynamic variables—like client name, retainer amount, and billing schedule—so every detail is clear upfront. He uses templates to ensure consistency and avoid accidental edits.

“It’s fire-and-forget. I build the doc once, template it, send it, and it handles the rest. The moment it’s signed, I’m notified. My clients know what to expect. I don’t have to chase anything down. And honestly? That peace of mind is worth the subscription ten times over.”

Dubble: A Game-Changer for Documentation and Client Support

Before discovering Dubble, Luiz was eyeing a different screen recording tool recommended by his sister—until he saw the price.

“It looked great, but the cost was insane. I kept thinking, ‘This is neat, but it’s not worth it.’ Then Paperform launched Dubble, and I messaged my sister immediately like, ‘I’ve got a better tool.’”

Today, Dubble is an essential part of Luiz’s workflow—especially when supporting clients who aren't tech-savvy.

“Some of my clients need visual walkthroughs. Others want to read instructions at their own pace. Dubble gives me both. I use it to create quick guides for things like editing site text, pointing domains, or checking emails. My plan is to build a Guides section on my site just for this.”

One recent request? A board of directors needed critical documentation fast.

“I got off the call, recorded a quick walkthrough in Dubble, and sent a rough version over in ten minutes. The client’s response? ‘Wait… this already has screenshots and step-by-step instructions?’ It blew them away—and I hadn’t even polished it yet.”

Paperform and Papersign - Total Workflow Control

One of Luiz’s standout implementations is a fully automated workflow he built for a local Property Owners Association (HOA)—a project that perfectly showcases how Paperform and Papersign work together. The HOA needed a digital way to manage contractor approval requests for property improvements. Before, this was a slow, manual back-and-forth. Now, it’s seamless.

“They needed a kind of permission slip,” Luiz explains, “an agreement that had to be signed by the contractor and the homeowner, then approved by a board director—and everyone needed to be notified.”

Using Paperform, he built a form that collects the contractor and property owner’s details. When submitted, it triggers a Papersign document, pre-filled with those details, and routes it to both parties for digital signatures. Once signed, a board director is automatically notified to review and approve the request. The system even updates stakeholders once the approval is complete.

“It’s all automated,” Luiz says. “How do I accomplish that outside of rebuilding it by hand? Paperform and Papersign let me do it easily, without custom development or hours of admin.”

Time Saved = ROI Secured

Luiz says doesn’t need a calculator to know the ROI from using Paperform, Papersign, and Dubble.

“My time’s not free. Every hour I’d spend learning a new tool or troubleshooting a workaround is money lost.”

Instead of hopping between free trials, spinning his wheels, and duct-taping clunky solutions, he uses tools that are already part of his process—and his muscle memory. That lets him quote faster, deliver faster, reduce back-and-forth, and charge for the value, not the time.

If you’re a solo designer, an agency founder, or a creative technologist tired of bloated tools and boring limitations, Luiz has a word for you:

“Paperform is clean, simple, and powerful. It doesn’t get in your way—it just lets you build. Whoever your designer is back there, I would love to meet them someday and say, "This is beautiful!" I'm able to start creating, this is the purpose that I came for."

The Bottom Line

Luiz didn’t just adopt Paperform, Papersign, and Dubble. He embedded them into the DNA of his business. And in doing so, he reclaimed his time, elevated his client experience, and built something resilient.

That’s the real promise of the Paperform platform. These tools don’t just save time. They create space—to think, to build, to breathe.

So if you're a designer, marketer, or small business owner looking for a toolstack that works as hard as you do, start with Paperform. Your future self will thank you.

Connect with Luiz Sifuentes and Vidalyon
LinkedIn: https://www.linkedin.com/in/lfsifuentes/
Vidalyon: https://www.vidalyon.com/

Ready to simplify your workflows and reclaim your time?

Start your free trial and see how Paperform, Papersign, and Dubble can make your business run smoother today. Or, to get started on transforming your operations, visit Paperform.co or start a conversation with our Customer Success team.

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