VR Arcade Accessibility Accommodation Request

Make Virtual Reality Accessible to Everyone with Paperform

Virtual reality arcades offer incredible immersive experiences, but not everyone can participate without proper accommodations. Whether your guests need equipment modifications, experience intensity adjustments, or motion sensitivity considerations, having a streamlined accommodation request process ensures everyone can enjoy VR safely and comfortably.

Why VR Arcades Need Accommodation Request Forms

The immersive nature of virtual reality presents unique accessibility challenges. From motion sickness concerns to physical equipment limitations, your guests may need specific modifications to participate fully. A well-designed accommodation request form helps you:

• Understand individual needs before arrival so you can prepare appropriate equipment and experiences
• Ensure safety and comfort by identifying potential health concerns like photosensitivity or balance issues
• Customize VR experiences with appropriate intensity levels, movement requirements, and sensory adjustments
• Demonstrate your commitment to inclusion and create a welcoming environment for all guests
• Maintain documentation for recurring visitors and ongoing accessibility improvements

How This VR Arcade Accommodation Template Works

This Paperform template streamlines the accommodation request process with:

Visitor Information Collection: Capture essential contact details and visit planning information so you can coordinate appropriate accommodations before their arrival.

Equipment Modification Requests: Gather specific needs for headset adjustments, controller alternatives, mobility assistance, and other hardware modifications that ensure comfortable VR participation.

Experience Customization Options: Allow guests to specify their comfort levels with motion intensity, experience duration, visual effects, and audio settings so you can recommend suitable experiences.

Health and Safety Considerations: Collect important information about motion sensitivity, photosensitivity, balance concerns, and other health factors that impact VR participation.

Special Requirements: Provide space for guests to describe unique needs, preferred communication methods, and any additional support that would enhance their experience.

Perfect for Entertainment and Recreation Businesses

While designed specifically for VR arcades, this template works beautifully for:

• Escape rooms with immersive technology components
• Gaming centers offering accessibility services
• Entertainment venues with sensory-intensive experiences
• Museums and exhibitions featuring VR installations
• Training facilities using VR simulation technology

Customize Your Accommodation Process with Paperform

Paperform's intuitive editor makes it easy to adapt this template to your specific venue. Add your branding with custom colors, fonts, and logos. Include images or videos showing your accessible equipment options. Use conditional logic to show relevant questions based on accommodation types selected.

Connect your accommodation requests directly into your booking system, CRM, or operations management tools using Paperform's native integrations. Send automatic confirmation emails with preparation tips and what to expect during their visit.

Streamline Operations with Stepper Workflows

Once an accommodation request is submitted, use Stepper (stepper.io) to automate your response workflow. Automatically assign requests to your accessibility coordinator, trigger equipment preparation checklists, send personalized experience recommendations, and schedule follow-up communications—all without manual intervention.

Build an Inclusive VR Experience Today

Creating accessible virtual reality experiences isn't just good ethics—it's good business. With Paperform's VR Arcade Accommodation Request template, you can efficiently gather the information needed to provide outstanding, inclusive experiences for all your guests.

Start with this template and customize it to match your venue's specific equipment, experiences, and accommodation capabilities. With Paperform's flexibility and automation features, you'll spend less time on paperwork and more time creating unforgettable VR experiences for everyone.