Voting & Polling Location Accommodation Request

Ensure Every Voice is Heard with Accessible Voting Accommodations

Voting is a fundamental right, and every eligible citizen deserves equal access to the electoral process regardless of physical, sensory, or cognitive disabilities. This Voting & Polling Location Accommodation Request Form template helps election offices, municipal governments, and civic organizations streamline the process of providing reasonable accommodations to voters with disabilities.

Why Accessible Voting Matters

The Americans with Disabilities Act (ADA) and various voting rights laws require that polling places be accessible and that voters with disabilities receive appropriate accommodations. However, requesting these accommodations can often involve complex paperwork, phone calls, and bureaucratic delays. By digitizing this process with Paperform, election officials can:

• Process requests efficiently: Collect detailed accommodation needs in a structured format that can be immediately routed to the appropriate staff
• Maintain compliance: Document all accommodation requests and responses for ADA compliance and reporting
• Improve voter experience: Make it easy for voters to request what they need well in advance of election day
• Reduce barriers: Offer an accessible online option for requesting accommodations, eliminating the need for in-person visits or phone calls

Who Benefits from This Template

This form template is designed for:

• County and municipal election offices managing polling locations and voter services
• Board of Elections staff coordinating accessibility accommodations
• Disability rights organizations advocating for accessible voting
• Civic engagement nonprofits helping citizens exercise their voting rights
• Government accessibility coordinators ensuring compliance with ADA requirements
• Voter assistance programs supporting elderly and disabled voters

Key Features of This Voting Accommodation Form

This comprehensive template captures all the essential information needed to provide appropriate voting accommodations:

Voter Information & Contact Details: Securely collect voter registration details and contact information for follow-up communication about accommodation arrangements.

Polling Location Assessment: Identify the voter's assigned polling location to assess current accessibility features and determine what additional accommodations are needed.

Physical Access Needs: Document requirements for wheelchair accessibility, ramps, accessible parking, curbside voting, and other mobility-related accommodations.

Ballot Format Options: Offer alternative ballot formats including large print, braille, audio ballots, and electronic ballots compatible with assistive technology.

Communication Accommodations: Address needs for sign language interpreters, assistive listening devices, or alternative communication methods.

Voting Assistance Authorization: Allow voters to designate a person to provide assistance if needed, in compliance with voting laws.

Special Equipment Requests: Track requests for accessible voting machines, ballot marking devices, magnification tools, and other assistive equipment.

Transportation & Timing Needs: Capture information about accessible transportation needs or requests for specific voting times to reduce wait times and crowding.

How Paperform Streamlines Voting Accommodation Requests

Traditional accommodation request processes often involve printable PDFs, fax machines, or phone calls that create delays and communication gaps. With Paperform, election offices can modernize this critical civic service:

Accessible by Design: Paperform forms are built with web accessibility standards in mind, ensuring the request form itself is usable by people with disabilities using screen readers and other assistive technologies.

Conditional Logic: Show or hide specific accommodation options based on the type of disability or needs identified, creating a streamlined experience that doesn't overwhelm users with irrelevant questions.

Instant Notifications: Election staff receive immediate alerts when new accommodation requests are submitted, allowing time to prepare polling locations before election day.

Automated Confirmation: Voters receive an immediate confirmation email acknowledging their request and providing next steps, reducing anxiety about whether their needs will be met.

Workflow Integration with Stepper: Connect your accommodation requests to Stepper workflows that automatically assign requests to the appropriate coordinator, create tracking tickets in your project management system, update voter records, and send reminder communications as election day approaches. You can even set up approval workflows for accommodations that require additional resources or coordination.

Secure Data Handling: Voter information is sensitive and subject to privacy regulations. Paperform's SOC 2 Type II compliance and security features ensure that accommodation requests are handled with appropriate confidentiality.

Multi-Language Support: Enable translation features or create versions of the form in multiple languages to serve diverse communities and ensure language is not a barrier to requesting accommodations.

Best Practices for Election Officials

When implementing this voting accommodation request form, election offices should:

• Promote widely: Share the form through voter registration confirmations, disability services organizations, senior centers, and community groups well in advance of each election
• Set clear deadlines: Specify how far in advance accommodations should be requested to ensure adequate preparation time
• Follow up personally: While automation helps with efficiency, personal follow-up calls or emails confirm arrangements and build voter confidence
• Track and improve: Use form data to identify common accommodation needs and make permanent improvements to polling location accessibility
• Train poll workers: Share accommodation request data with poll workers so they're prepared to assist voters who've made advance requests

Supporting Civic Participation for All

By making it easier for voters with disabilities to request and receive accommodations, election offices don't just comply with legal requirements—they demonstrate a commitment to inclusive democracy. This form template helps remove barriers that have historically prevented full civic participation by people with disabilities.

Whether you're managing a small municipal election or coordinating accommodations across an entire county, this Paperform template provides the foundation for an accessible, efficient, and dignified voting experience for all citizens. The form can be embedded directly on your official election website or shared as a standalone link through email campaigns and social media.

Extend Your Civic Services with Paperform

Beyond accommodation requests, Paperform can support a range of election-related services including voter registration assistance, poll worker applications, absentee ballot requests, and election day issue reporting. The platform's flexibility makes it ideal for government agencies that need professional, compliant forms without requiring technical expertise or developer resources.

For election offices serving vulnerable populations, combining this accommodation request form with Papersign allows you to collect required signatures on voting assistance authorization forms or disability verification documents when needed, creating a complete digital workflow from request to confirmation.

Trusted by government agencies and civic organizations, Paperform provides the security, reliability, and accessibility features needed for critical democratic processes.